Managing Director

Bloomsburg Theatre Ensemble (BTE) is seeking a dynamic, collaborative individual to serve as administrative and operational leader. The Managing Director (MD) is responsible to the Board of Trustees and the Ensemble for the overall administrative management of BTE, which includes strategic planning, board relations, fiscal coordination and accountability, staff and venue management, revenue and audience development and community engagement. The MD ensures that BTE’s administrative systems, financial practices, and operational structures support the Ensemble’s artistic mission and long‑term sustainability. The MD serves as liaison between the Ensemble and the Board in conjunction with an Artistic Lead.

Qualifications include leadership experience in nonprofit management preferably in theatre with strong financial, communication, and planning skills and the ability to work collaboratively. A passion for the performing arts and community engagement with a bachelor’s degree in arts administration, business administration, accounting, or related field and equivalent experience preferred.

PRIMARY DUTIES

Financial Management

Formulate and execute the annual organizational budget in collaboration with the Ensemble, administrative staff, and Board.

Provide accurate monthly financial reports to the Finance Committee and Board.

Monitor, evaluate, and recommend budgetary adjustments.

Approve budgetary reallocations including payroll.

Review and approve all departmental budgets.

Ensure compliance with financial policies, internal controls, and audit requirements.

Personnel Management

Recruit, hire, and evaluate administrative staff.

Support the recruitment and hiring of Resident Artists.

Conduct the annual evaluation of Resident Artists (in conjunction with the team 360 internal review).

Supervise and support the administrative staff.

Provide administrative oversight and support to Resident Artists in coordination with the Artistic Lead.

Oversee personnel policies, employee handbook updates, and implementation of HR practices.

Maintain accurate personnel files and records related to benefits, employment and performance.

Dismiss staff when necessary, after consultation with the Board.

Dismiss Resident Artists when necessary, after consultation with the Artistic team and Board.

It is not within the purview of the Managing Director to restructure the organization without Board approval.

Conduct regular administrative staff meetings and maintain clear internal communication channels.

Lead semi‑monthly Tactical Ensemble meetings.

Maintain transparent communication with all staff members.

Departmental Oversight

Development

Set annual development strategy and goals in alignment with budgetary needs.

Monitor progress on established goals on grants, fundraising and donor development and relations.

Approve decisions related to fundraising events.

Review and approve all grant proposals, grant budgets and financial reports.

Manage relationships with major donors and cultivate new donor prospects.

Conduct weekly meetings with Associate Managing Director to assess progress.

Communications & Marketing

Approve the annual season brochure.

Approve all seasonal marketing strategies, campaigns, and major communications decisions.

Conduct weekly meetings with Communications Director to monitor progress.

Box Office

Approve Box Office Manager communications with box office staff and volunteers.

Review scheduling of Front of House staff.

Work with Box Office Manager on group sales efforts.

Coordinate Front of House coverage for Presented Events with Box Office Manager and Presented Events Production Coordinator.

Conduct meetings as needed with Box Office Manager.

Presented Events

Determine Season availability for Presented Events in coordination with the Company Manager.

Source presenters for the Presented Events series in conjunction with the presented events committee.

Ensure each Presented Event has a budget and a marketing plan.

Schedule Presented Events in coordination with the Company Manager.

Execute contracts with the presenters for the Presented Events Series after consultation with Presented Events production coordinator on technical requirements.

Ensure contract compliance with presenters.

Oversee facility rentals in collaboration with the Presented Events Production Coordinator.

Hands‑on involvement with marketing and promotion.

Artistic

Review the financial implications of all education program proposals and ensure education initiatives align with organizational capacity, budget and mission.

Collaborate with the Artistic Lead and Associate Managing Director on major technical or capital infrastructure purchases.

Participate in the Season Planning and annual calendar process.

Play selection – Optional play selection committee membership.

BOARD RESPONSIBILITIES

Attend all Board meetings and provide a Managing Director’s report.

Serve on the Executive Committee, Finance Committee, and Budget Subcommittee.

Participate in additional Board committees as necessary.

Implement Board directives and ensure timely follow‑through.

Support the Board in long‑range planning and organizational development.

OTHER DUTIES

Maintain daily operations of the administrative office and ensure smooth organizational workflow.

Approve all contract amounts; Mainstage contracts are drafted by the Company Manager.

Communicate with business, political, and professional colleagues to advance BTE’s visibility and partnerships.

Serve as the first point of contact for the fire/security alarm system.

REQUIRED SKILLS & EXPERIENCE

Arts Administration and/or Non‑Profit Financial Management experience.

Exceptional organizational skills with attention to detail.

Strong time management skills and ability to meet deadlines.

Technology literacy: proficient in Microsoft Office and Google Suites.

Familiar with office equipment, data entry, and creating and interpreting spreadsheets.

Integrity: honest, trustworthy, and able to maintain confidentiality.

Strong written and verbal communication skills.

Comfort with multi‑tasking and juggling multiple priorities at once.

Team player with a collaborative spirit.

An advocate for belonging, accessibility, and fairness.

Experience with conflict management.

PREFERRED SKILLS & EXPERIENCE

College degree in arts administration, business administration, accounting, or related field and equivalent experience.

Experience with operationalizing belonging, accessibility and fairness in the workplace.

Familiarity with Quickbooks.

Passion for performing arts.

Familiarity with and/or willingness to learn CAD, Adobe, Canva and other artistic software platforms.

Knowledge of the theatre industry trends, standards, and practices.

PHYSICAL, TRAVEL, OTHER REQUIREMENTS

Completed criminal background check.

Ability to walk up one flight of stairs and move event supplies and furniture for set up and break down (up to 50 pounds).

Must have reliable transportation to get to and from work and a valid driver’s license.

Up‑to‑date vaccinations in accordance with the State of Pennsylvania Department of Health.

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