Administrative Specialist, Brand Engagement & Strategic Communications

Administrative Specialist, Brand Engagement & Strategic Communications

Job Type: Full-Time
Job Number: FY2300632
Location: Main Campus - Baytown, TX

Position Overview
The Administrative Specialist serves as a key administrative support role within the Brand Engagement & Strategic Communications team. This position coordinates day‑to‑day office operations, supports departmental processes, and ensures the smooth execution of administrative, financial, and project‑related activities. It is ideal for someone who is highly organized, detail‑oriented, and enjoys supporting a collaborative, fast‑paced team environment. In addition to core administrative responsibilities, this role offers opportunities to assist with marketing‑related projects and gain exposure to communications, campaigns, and creative processes.

Essential Duties & Responsibilities
Administrative & Operational Support

Maintain department calendars, schedule meetings, and coordinate logistics

Prepare meeting materials, take notes, and track follow‑up items and deadlines

Coordinate travel arrangements for team members

Serve as a central point of contact for internal and external inquiries

Support general office operations to ensure efficiency and organization

Financial & Purchasing Support

Reconcile department credit card transactions

Prepare purchase orders and track invoices

Assist with vendor coordination, contracts, and payment follow‑up

Support budget tracking and reporting using enterprise systems

Project & Team Support

Assist with organizing and tracking departmental projects and timelines

Coordinate materials, communications, and logistics for team initiatives

Help ensure projects stay on schedule by managing details and follow‑through

Marketing & Communications Support (as assigned)

Assist with the coordination and execution of marketing campaigns

Support preparation and distribution of marketing materials

Help proof content and coordinate with internal stakeholders

Provide general support for events, promotions, and outreach efforts

Additional Duties & Responsibilities

Perform other duties as assigned

Minimum Education, Experience, Knowledge, Skills & Abilities

High school diploma or equivalent (G.E.D.)

Two (2) years of experience in administrative, clerical, or customer service roles

Strong organizational skills and attention to detail

Ability to manage multiple tasks and meet deadlines

Strong written, verbal, and interpersonal communication skills

Proficiency with standard office software (e.g., Microsoft Office, Google Workspace)

Ability to learn and navigate enterprise systems (budgeting, purchasing, project tracking)

Customer‑service mindset and a collaborative approach to work

Preferred

Associate's (or higher) degree

Experience supporting a marketing, communications, or creative team

Familiarity with social media platforms or basic content coordination

Exposure to graphic design tools (e.g., Canva, Adobe InDesign, Photoshop)

Experience in printing, publishing, or production environments

Interest in marketing, communications, or creative work

Who This Role Is Ideal For

Enjoys organizing, coordinating, and supporting a busy team

Takes pride in accuracy, follow‑through, and attention to detail

Is looking to grow professionally and gain exposure to marketing and communications work

Thrives in a collaborative, service‑oriented environment

Is dependable, resourceful, and eager to learn

Lee College does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability, veteran status, genetic information or any other basis protected by law.

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