Executive Assistant, Senior Vice President, HP Solutions Marketing

Executive Assistant, Senior Vice President, HP Solutions Marketing

This role provides advanced tactical and strategic administrative support to the Senior Vice President (SVP) of HP Solutions Marketing. The Executive Assistant serves as a trusted partner to the SVP, enabling operational efficiency, effective decision-making, and seamless coordination across the HP Solutions Marketing organization and broader enterprise. The role manages complex calendars, communications, and logistics, while proactively supporting business priorities, executive initiatives, and cross-functional collaboration.
Responsibilities

Manages complex and dynamic executive calendars, scheduling meetings across multiple time zones, prioritizing requests, and ensuring alignment with business-critical activities.
Coordinates and prepares for executive meetings, leadership forums, and offsites, including agenda development, materials preparation, room reservations, and audio-visual setup.
Acts as a gatekeeper and first point of contact for internal and external stakeholders, exercising sound judgment in filtering, prioritizing, and responding to communications on behalf of the SVP.
Coordinates domestic and international travel, including flights, accommodations, ground transportation, itineraries, and expense reconciliation.
Supports rhythm-of-the-business activities for HP Solutions Marketing, including staff meetings, leadership reviews, QBRs, and cross-functional planning sessions.
Develops and produces administrative, utilization, and operational reports to support strategic planning, organizational effectiveness, and executive decision-making.
Partners closely with other Executive Assistants, Chiefs of Staff, and functional leaders to ensure alignment and smooth execution of cross-org initiatives.
Coordinates administrative workflows across teams, ensuring consistency, accuracy, and adherence to HP policies and procedures.
Provides general administrative and office support as required, including document management, mailing, and coordination of office services.
Education & Experience Recommended

High School Diploma, GED, or equivalent required; additional education or training preferred.
Typically 10 years of related experience in senior or executive-level administrative support, preferably supporting a VP or SVP in a large, matrixed organization.
Experience supporting marketing, sales, or customer-facing organizations is strongly preferred.
Knowledge & Skills

Executive-Level Administrative Support
Calendar and Time Management
Travel Planning and Expense Management
Microsoft 365 (Outlook, PowerPoint, Excel, Word)
Microsoft SharePoint
Presentation and Document Preparation
SAP Applications
Budgeting, Invoicing, and Expense Reporting
Marketing and Business Acumen
Office and Vendor Management
Data Entry and Reporting
Purchasing and Office Supply Management
Cross-Organizational Skills

Effective Communication
Results Orientation
Learning Agility
Digital Fluency
Customer Centricity
Discretion and Sound Judgment
Impact & Scope

Has direct impact on the effectiveness and productivity of the SVP and the HP Solutions Marketing leadership team.
Provides administrative leadership and expertise within the function and may support or participate in cross-functional and enterprise initiatives.
Complexity

Works on complex, non-routine assignments requiring initiative, prioritization, discretion, and a strong understanding of business context.
Regularly handles confidential information and exercises independent judgment in support of executive and organizational objectives.
The pay range for this position is $40 to $61 USD per hour (applies to United States of America candidates only). Pay varies by work location, job-related knowledge, skills, and experience.
HP offers a comprehensive benefits package for this position, including:
Health insurance
Dental insurance
Vision insurance
Long term/short term disability insurance
Employee assistance program
Flexible spending account
Life insurance
Generous time off policies, including; 4-12 weeks fully paid parental leave based on tenure, 13 paid holidays, 15 days paid time off (US benefits overview)
The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.
HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).