Associate Proposal Manager

Responsibilities

Support the full lifecycle development of complex federal proposals for enterprise and large opportunities from pre-proposal phase through post-proposal submittal phases.

Develop winning proposal strategies and translate capture objectives into high-quality, compliant proposal content across all volumes (technical, management, cost, past performance, etc.).

Work closely with executives, leadership teams, business development staff, partners, and subject matter experts to lead and guide proposal efforts, providing strategic direction and support throughout.

Own compliance and on-time submission: manage and control all proposal activities against the proposal schedule and RFP requirements within Vantor’s complex business environment.

Drive storyboarding, proposal mock-ups, and iterative drafts from concept through final submission; ensure cost volume integration and alignment with technical/management volumes.

Plan and conduct structured kick-offs that set expectations, responsibilities, and schedules for all contributors.

Lead and/or coordinate color reviews that produce actionable feedback (in-briefs / de-briefs) and ensure reviewer accountability.

Coach SMEs, authors, and proposal contributors in persuasive writing and proposal best practices; collaborate closely with production, graphics, and desktop publishing teams to ensure high-quality deliverables.

Communicate progress, risks, and decisions effectively with senior leadership, capture teams, and program leadership.

Operate effectively under pressure and tight deadlines, maintaining composure and ensuring proposal quality when proposals have CEO visibility.

Minimum Qualifications

Bachelor of Arts, Bachelor of Science, Bachelor of Business Administration (or equivalent experience).

3–5 years of related experience managing and developing complex federal proposals (experience with opportunities exceeding $100M strongly preferred).

Demonstrated experience coordinating and leading major sections of all proposal volumes (technical, solution, management, cost) for large/enterprise opportunities.

Demonstrated experience developing and applying formal proposal management artifacts and processes: proposal schedules, outlines, compliance matrices, kick-offs, storyboards, mockups, and color review in-briefs/de-briefs.

Strong time management, prioritization, attention to detail, and sound judgment under deadline pressure.

Advanced Microsoft Word and Office skills; familiarity with proposal production tools and Adobe Acrobat for final production.

Excellent written and verbal communication skills; proven ability to present to senior executives.

Willingness to work onsite in Herndon, VA 3 days per week.

U.S. Person (citizen, permanent resident, asylee or refugee) and active Secret clearance required.

Preferred Qualifications

Formal proposal training and/or certifications (e.g., Shipley, APMP).

Experience collaborating with Senior/Corporate leadership.

Background in geospatial services/products, digital transformation, cybersecurity, cloud, or related technical domains.

Experience supporting large, complex federal proposals (e.g., IDIQs, GWACs, BPAs).

Proposal experience within a large systems integrator or federal contractor.

Familiarity with AI tools, workflows, and processes.

Pay Transparency
Base pay for this position within Washington, DC metropolitan area is $83,000.00 – $139,000.00 annually.

Benefits

Robust 401(k) with company match.

Mental health resources.

Student loan repayment assistance.

Adoption reimbursement.

Pet insurance.

Other perks and total rewards package.

EEO Policy
Vantor is an equal opportunity employer committed to an inclusive workplace. We believe in fostering an environment where all team members feel respected, valued, and encouraged to share their ideas. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability, protected veteran status, age, or any other characteristic protected by law.

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