Inside Sales Coordinator

Keystone Rail Recovery is a family owned and operated business and we consider everyone who works under our banner as family. We have been in business since 2015 and have over 25 years of experience in the railroad business. Over the years we have continued to grow and add to our outstanding staff. We pride ourselves for the strides we have made year in year out with our customers.

Position Summary
The Inside Sales Coordinator plays a key role in supporting daily sales and purchasing operations by tracking incoming and outgoing materials, coordinating orders, maintaining accurate records, and communicating with both customers and internal teams. This position is ideal for someone who thrives in a fast-paced environment, enjoys organization and problem-solving and takes pride in accuracy and efficiency.

Key Responsibilities

Receive and process purchased scrap materials

Create and manage sales orders

Track purchased and sold materials using Microsoft Excel

Communicate order statuses with yard operations and outside sales representatives

Maintain and update the master shipment log for all incoming and outgoing materials

Complete IFTA reporting

Manage Samsara reporting and tracking

Log and organize invoices accurately

Support daily office operations and administrative functions as needed

Required Qualifications

Prior inside sales experience

Previous office experience in a professional environment

Strong organizational and time-management skills

Ability to prioritize tasks and meet deadlines in a fast-paced setting

Excellent data entry skills with strong attention to detail and accuracy

Proficiency in Microsoft Office, especially Word and Excel

Strong written and verbal communication skills

Ability to work independently and collaboratively within a team environment

Preferred

Experience working with railroad materials or within the railroad industry

Experience using Sage or similar accounting software

Benefits
We value our employees and offer a competitive benefits package, including:

401(k) with company match

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid time off

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