Program Coordinator

Overview
We are seeking a detail-oriented Account Coordinator to support sponsor, exhibitor, and vendor engagement while helping execute advertising, sponsorship, and event deliverables. This role is ideal for a highly organized professional who thrives in a client-facing, fast-paced environment and enjoys coordinating across multiple teams and platforms.

This role is currently a temp opportunity, with potential to become temp to hire depending on the budget for the new year.

This role will be fully onsite in the Arlington office with the possibility of a hybrid work arrangement if converted to full time.

Hourly pay range: $21-24 per hour

Key Responsibilities

Support management of sponsor, exhibitor, vendor, and partner accounts

Coordinate fulfillment of advertising, sponsorships, and exhibit deliverables across print, digital, and events

Maintain accurate records of contracts, sales activity, and account details

Track deadlines and timelines for conferences, campaigns, and sponsorship commitments

Act as a liaison between clients and internal teams to ensure timely and accurate execution

Prepare deliverable calendars, specifications, and guidance materials; provide ongoing client support

Assist with event execution, including exhibitor coordination and onsite support

Contribute to sales support initiatives and revenue-generating efforts

Collaborate on updates to sales materials, prospectuses, and promotional content

Support logistics coordination for meetings and expos

Qualifications

Bachelor's degree in business, marketing, communications, or related field (or equivalent experience)

2-3 years of relevant professional experience; association or nonprofit experience a plus

Strong communication skills with a customer-focused mindset

Excellent organization and multitasking abilities

Ability to work independently and collaboratively

Proficiency in Microsoft Office and web-based systems; experience with CRM or sales databases preferred

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

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