Proposal Coordinator

Opportunity
Reporting to the Senior Proposal Manager, the Proposal Coordinator will assist with coordinating, supporting, and writing Request for Qualifications (RFQs), Request for Proposals (RFPs), Expressions of Interest (EOIs), and Market Sounding submissions for major infrastructure projects across the U.S. civil construction market. The role requires strong technical writing skills, the ability to work in a deadline‑driven environment, and close collaboration with internal and external stakeholders to develop high‑quality submissions that secure new work. This position is based in the Kent, Washington office.

Key Responsibilities

Review and develop a detailed understanding of client proposal/bid requirements.

Develop proposal calendars and responsibility matrices.

Create templates for proposals, resumes, and project sheets.

Prepare, edit, and format proposal/bid sections, resumes, and project sheets.

Track and ensure timely proposal/bid deliverables from internal and external partners.

Assist with writing, formatting, and proofing/editing proposals from multiple authors.

Research relevant statistics and project work plans to extract relevant content.

Gather and coordinate flow of information from subject matter experts for proposals.

Ensure all team‑supplied content is compliant with proposal requirements.

Prepare write‑ups for construction‑related topics (methodologies, risk management, staff management, work plans, cover letters, summaries).

Organize and schedule team meetings, prepare agendas, and take minutes.

Print, package, and deliver final proposal/bid submissions or submit electronically as required.

Manage SharePoint or other document management systems (e.g., OneDrive, Dropbox).

Manage CRM system in conjunction with the business development team and Proposal Manager.

Maintain accuracy of pursuit reports and scheduling through data entry.

Work with graphic designers to develop JV logos, binder and tab designs, and present to the consortium.

Ensure binders, USBs, tabs, covers, and other materials are ordered and available for final assembly.

Attend pre‑bid meetings and post‑bid debrief meetings, summarizing results and lessons learned.

Drive an inclusive culture to promote equity, welcome diverse perspectives, and enable career progression.

Some travel may be required.

Qualifications

Strong communication and writing skills.

University‑level degree in English studies or a background in journalism, communications, marketing, business, or a related field.

Ability to work in a deadline‑driven environment with a high level of accuracy.

Advanced organizational skills.

Advanced skills in Microsoft Word, Excel, and PowerPoint.

Advanced skills in Adobe InDesign, Photoshop, and Illustrator.

SharePoint administration experience is an asset.

Marketing and design experience is an asset.

Technical background with a discipline focus in civil, structural, or a related technical discipline, or construction experience, will be considered.

Minimum of three writing samples from past work will be required during the initial interview stages.

Pay and Benefits
Pay Range: $80,000 – $105,000 per year.

Individual pay is determined based on several factors, including work location, education, experience, unique skills, and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Health Insurance Benefits (comprehensive plan – Dental/Medical/Vision)

401(k) with comprehensive match plan

Paid Time Off (Vacation)

Health and Wellness Home Benefit (wellness subsidy for fitness/health)

Tuition Reimbursement (career growth support for approved degrees, diplomas, and courses)

Eligibility to participate in Aecon’s discretionary Short Term Incentive Plan (STIP)

Green Home Energy Benefit (subsidy for approved green home energy expenses)

Equal Employment Opportunity
Aecon fosters belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law. We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.

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