Program Manager

About Inatai Foundation
Inatai Foundation is a growing 501(c)(4) philanthropic organization committed to working with communities to shift the balance of power to ensure racial justice and equity across Washington and beyond.

Position Summary
The Program Manager advances Inatai's 50‑Year Vision by ensuring the Strategy and Impact division’s grantmaking operations run smoothly, consistently, and with care. Reported to the portfolio director, this role provides day‑to‑day oversight of operational and administrative implementation, strengthens systems that support timely decisions, clear coordination, and strong partner experiences. It is a key connector, translating strategy into reliable execution so teams and community partners can focus on building statewide power for racial justice and equity.

Primary Responsibilities

Grantmaking Operations and Administration

Document and support implementation of clear grantmaking operations across Strategy and Impact.

Strengthen shared practices supporting transparency, internal accountability, and timely, well‑documented decisions.

Coordinate onboarding and training so team members confidently use grantmaking systems, tools, and protocols.

Provide day‑to‑day operational support to grantmakers and partners.

Recommend workflow improvements and serve as a thought partner on operational choices that support equitable and responsive grantmaking.

Oversee grant files and records management in Microsoft Teams and SharePoint.

Promote compliance, accessibility, and shared norms for information stewardship.

Event Engagement Logistics

Lead cross‑divisional logistics for 100–150 event engagements annually.

Coordinate travel, registrations, accessibility needs, vendor logistics, and run‑of‑show support.

Document and implement event engagement processes aligned with Inatai’s values.

Build simple systems to capture, organize, and route learning from events.

Communications and Relationship Coordination

Maintain high‑quality customer service for grant‑funded organizations and internal stakeholders.

Ensure external communications are routed appropriately and responded to quickly, with kindness and clarity.

Manage email addresses impact@inatai.org and sponsorships@inatai.org and other required communications channels.

Document and update responses to frequently asked questions and common topics.

Project Management and Department Operations

Partner across departments for scheduling, planning, and communication alignment.

Build and oversee cross‑training on grantmaking processes and workflows.

Stay aware of trends in program and project management to inform policy and practice changes.

Influence and Convening Support

Provide logistical support for internal and external convenings of varying sizes.

Coordinate with internal partners to ensure adherence to policies and alignment for convening.

Qualifications

Work Experience

Minimum 6 years of program management experience, with some experience in grantmaking or philanthropic settings.

Preferred: Background in project management methodologies and travel support.

Education & Certifications

Preferred: PMP Certification.

Other Skills

Strong cross‑collaboration skills and ability to partner with different teams.

Ability to juggle multiple priorities and deadlines, and problem‑solve with team members.

Excitement for event engagement processes with a strong focus on customer service.

Additional Qualifications

Contribute personal ideas, perspectives, and lived experiences to the organization’s culture.

Assume other responsibilities and explore new opportunities as needs evolve.

Deep commitment to equity and racial justice aligned with the organization’s values.

Authentic connection of the foundation’s mission with personal experiences.

Ability to cultivate relationships with diverse communities and stakeholders.

Knowledge of needs of communities most impacted by structural inequities.

Understanding of how racism, ableism, sexism, and other biases perpetuate inequity.

Experience with equity, justice, and power‑building strategies.

Humility, curiosity, and self‑reflection capacity.

Strong verbal, non‑verbal, and written communication skills.

Proficiency with Microsoft Office and Adobe Acrobat, and ability to adapt to new technologies.

Willingness to attend meetings and events outside core hours.

Enthusiasm for traveling throughout Washington (estimated 25‑30% travel).

Benefits
A comprehensive benefits package including fully paid medical/dental/vision coverage for employees and dependents, a 12% retirement contribution, generous time off (29 days of flexible PTO, 8 paid holidays, and an annual office closure), paid family and medical leave, a transit pass (where available), and support for professional development.

Compensation
Salary ranges from $98,000 to $120,000, set according to an explicit compensation policy. A compensation enhancement is provided to employees with Indigenous or advanced language proficiency in more than one language used to advance the Foundation's work across Washington.

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