Documentation Specialist III

Documentation Specialist III

Location: Jackson, MI 49201 (Hybrid - Monday, Tuesday and Thursday in Office)
Duration: 18 Months 8 hour day M-F 7am

4pm (or approved start and finish times from supervisor)
On occasion there may be a need to work extended shifts or weekends. There may also be additional travel based on the needs of EDE Document Control for group meetings when allowed or other needed support.
Job Description: The Project Document Control

Records Management Administrator will support project document control functions for construction projects as well as support other EDE Document Control activities when applicable. The Project Document Controller main activities will include:
Work closely with engineering personnel, guiding them on our review and recording requirements documented in our procedures and job aids.
Process engineering and project records and plant modifications such as drawings, manuals, transmittals, correspondence, and engineering change notices (ECN).
Perform standard routine level tasks and provide support for Projects during design, construction, and close out.
Update and maintenance of electronic databases used for tracking, transmitting, and distributing documents and vendor submittals.
Report on activities for Daily, Weekly, and Monthly Operating Reviews.
Accurately and in a timely manner request from Document Control / Engineering Record Center (ERC) controlled document numbers per the established numbering conventions. Including critical drawings such as Wiring Diagrams, Site Plans, Site Substation Layouts, Lines Layout, etc. This may also include controlled numbers such as equipment and line numbers.
Assess and audit records for accuracy and completeness, including identification of issues and lead implementation of recommendation and corrective actions for our project/asset records. Assist in the management and updates of our document management procedures.
Provide hard copies and/or electronic documents for projects for construction.
Ensure critical asset documents are issued for record.
Essential Functions:
Possess excellent communication and customer service skills
Successfully multi-task and/or switch task quickly while remaining organized
Anticipate and understand the impact of actions/procedures on multiple systems
Demonstrate leadership skills, strong teamwork, and the ability to work independently on assigned complex projects
Use appropriate systems/software/programs such as SAP and Project Wise for internal processes
Manage project milestones, organizing and prioritizing the scheduling of work assignments in response to work tasks
Enjoy working in a team environment
Ability to interact with internal and external parties to receive highly advanced information and data
Possess strong analytical skills
Interact with other internal departments to resolve issues with exceptional communication
Performs responsibilities in a manner that clearly shows effective communication and cooperation that promotes open exchange of information, respect, and professionalism
Interface with engineering, plant personnel and drafters on a regular basis
May require carrying large, rolled prints to various locations in the plants or to projects
Maintains work areas in a clean and orderly manner
Responsibly orders supply of paper and toner for plotters and calls IT for support when needed
Exemplify safe work practices and follow the Companys compliance standards.
Regular attendance is expected
Required Qualifications:
High school Diploma or Equivalent
Experience with ProjectWise, Primavera Unifier, CM14, Prolog or other document control software
2- 4 years of experience in records management or similar roles
The following skills may set you apart:
Experience in clerical, administrative or document control

drawing or construction document control preferably
Experience in database management
Having some course work or an associate degree with specialization in:
Information Science
Data Processing and Data Processing Technology
Utility, engineering, or construction document control experience
Adobe Pro
Plotter and scanner operations