Public Records Administrative Specialist

Public Records Administrative Specialist

The Opportunity: Under the administrative direction of the Vice President of Human Resources, the Public Records Administrative Specialist provides support in two key areas: public records and administrative support to the Vice President of Human Resources and the Office of the President. This is a full-time, confidential, administrative exempt, overtime-eligible position.
This position will train with the current Public Records Administrative Specialist to learn the functions of this office and then assume the timely processing of public records requests. Responsibilities include documenting receipt, identifying relevant departments with responsive records, and determining the necessary steps and timelines to proceed in accordance with applicable laws.
The Public Records Administrative Specialist also provides administrative support to the Human Resources Vice President and the Executive Assistant to the President. Additional responsibilities include supporting policy and code revisions, processing travel reimbursements and invoices, reconciling expenses, departmental purchasing, and serving as a backup to the Executive Assistant to the President.
The public records component of this role is highly technical and requires excellent organizational, technical, and administrative skills to prioritize and complete multiple tasks efficiently.
As time allows, this position may assist the President's Office and Human Resources with the coordination of events. This position may be called upon to provide backup support to the President's Executive Assistant and must therefore demonstrate diplomacy, analytical thinking, integrity, sound judgment, and a sense of humor.
The successful candidates will possess: exceptional analytical and problem-solving skills; meticulous attention to detail; strong organizational and time management abilities; critical thinking aptitude; demonstrated knowledge of public records procedures and practices; excellent communication skills across all levels of the organization; a customer servicefocused approach; and the ability to handle confidential information with discretion.