First Impressions Coordinator

First Impressions Coordinator

A growing professional office is seeking an energetic and personable First Impressions Coordinator to join their team. This entry-level opportunity is ideal for someone who enjoys working with people, thrives in a team-oriented environment, and takes pride in creating a welcoming and professional atmosphere for clients and visitors. As the first point of contact for the office, this individual will support daily administrative operations, client communication, appointment coordination, and overall office organization.

This role offers long-term growth potential for individuals interested in advancing into administrative, client service, or operational support roles.

Responsibilities

Greet clients and visitors in a friendly, professional, and welcoming manner

Answer and direct incoming phone calls promptly and courteously

Schedule and maintain client appointments and calendars

Prepare paperwork, forms, and documents for upcoming appointments

Provide administrative support to team members as needed

Maintain an organized and professional reception area

Communicate effectively with internal team members to support smooth daily operations

Assist with internal office coordination and special projects

Support weekly preparation for client appointments and meetings

Perform additional office duties as assigned

Qualifications and Skills

High school diploma or equivalent required

Previous customer service, reception, or administrative experience preferred but not required

Friendly, energetic, and professional demeanor

Strong interpersonal and communication skills

Team-oriented mindset with the ability to collaborate effectively

Strong attention to detail and organizational skills

Comfortable answering phones and interacting with clients throughout the day

Basic computer proficiency, including email, scheduling software, and Microsoft Office programs

Ability to learn internal systems and CRM-style software quickly

Ability to multitask and manage time effectively in a fast-paced office environment

Benefits/Compensation

Full Time

First shift (8:30am - 5pm)

Occasional evenings required (6pm - 9pm)

$20+/hr based on experience (Salaried Position)

Temp to hire position

Weekly pay while employed through Career Concepts

Benefits available while employed through Career Concepts

Location

Erie, PA

About Career Concepts Staffing Services, Inc.

Career Concepts is the leading locally owned staffing company in Western Pennsylvania and New York, dedicated to connecting top-tier talent with exceptional opportunities. With a commitment to excellence, innovation, and ongoing growth, we pride ourselves on delivering unparalleled services to our clients and candidates.