Document Support Specialist (LA or San Jose or Oakland)

Document Support Specialist

Location:

Los Angeles, CA
Schedule:

Hybrid (2 days onsite / 3 days remote after introductory period)
Employment Type:

Full-time, non-exempt
Salary Range:

$90,000-$105,000 (DOE)

A highly regarded law firm is seeking an experienced

Document Support Specialist

to join its Los Angeles office. This role supports attorneys and legal staff by producing high-quality documents in a fast-paced, client-service-oriented environment.
Key Responsibilities
Prepare, format, revise, and finalize a high volume of legal documents including pleadings, briefs, contracts, reports, and other work product

Convert, clean, and standardize documents from outside sources to ensure consistent formatting

Manage document revisions, version control, and tracked changes with a high level of accuracy

Create and update

Tables of Contents and Tables of Authorities , including complex pagination and styles

Create, edit, and compile production-ready PDFs using

Adobe Acrobat Pro

Prepare and edit

PowerPoint presentations and Excel spreadsheets

for internal and client-facing use

Ensure documents comply with firm standards, branding guidelines, and applicable court rules

Transcribe and process digital dictation while maintaining confidentiality

Collaborate with attorneys, paralegals, and staff to meet deadlines-often under time-sensitive conditions

Maintain organized electronic files and support document management practices

Provide guidance and training on document formatting, templates, and best practices

Perform additional duties as assigned

Qualifications
High school diploma required; Bachelor's degree preferred

5-7 years

of experience in legal document production or a similar law firm environment

Advanced proficiency with

Microsoft Office

and

Adobe Acrobat ; ability to quickly learn new software

Experience with

CCC Macro Pro

and PowerPoint design is a plus

Strong attention to detail and excellent organizational skills

Ability to manage multiple priorities and meet tight deadlines

Effective written and verbal communication skills

Ability to work independently and collaboratively

Flexibility to work overtime or weekends as needed

Additional Information
Reports to the Document Support Supervisor

Hybrid schedule subject to change based on business needs

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Pay Details:

$90,000.00 to $105,000.00 per year

Search managed by:

Laura Londono

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance

Massachusetts Candidates Only:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.