Marketing Administrative Assistant

Admin/Office Services Fort Wright, Kentucky, Lexington, Kentucky, Louisville, Kentucky, Raleigh, North Carolina, Cincinnati, Ohio, West Chester, Ohio

About the Role
The Marketing Administrative Assistant provides essential support to the Marketing team, ensuring smooth operations, clear communication, and timely coordination of projects. This role is responsible for assisting with scheduling, reporting, event logistics, and marketing asset management while helping maintain a high-performing, well-organized team environment.

This role may not be for you:

If you prefer highly repetitive work, are uncomfortable juggling multiple deadlines, or dislike working across departments.

This role may be for you:

If you are detail-oriented, proactive, and enjoy being the organizational backbone behind a collaborative, fast‑paced team.

The essential duties & responsibilities of the Marketing Administrative Assistant role are outlined below in correlation with Dean Dorton’s performance management impact areas.

Technical

Support marketing operations and project coordination efforts, requiring a variety of tasks that may include:

Managing calendars and scheduling for marketing leadership and team meetings

Preparing, formatting, and editing marketing documents, presentations, and reports

Organizing and maintaining marketing files, templates, and brand assets

Assisting with invoice processing, budget tracking, and vendor coordination

Tracking campaign timelines, deliverables, and registration for events and sponsorships

Providing administrative support for proposals, RFP responses, and marketing requests

Helping update website and digital platforms (basic posting and content uploads)

Behavioral

Demonstrate professionalism, organization, and collaboration in day-to-day responsibilities, requiring a variety of behaviors that may include:

Communicating clearly with internal teams and external vendors

Managing multiple projects and shifting priorities with attention to detail

Building strong relationships across departments through reliable and responsive support

Participating in team meetings, brainstorming sessions, and process discussions

Taking initiative to improve organization, efficiency, and documentation

Non-Charge

Contribute to the success and cohesion of the Marketing team beyond daily administrative tasks, requiring a variety of efforts that may include:

Supporting employee communications and firm culture initiatives

Helping document and maintain team processes and resources

Participating in team development efforts, knowledge sharing, and internal training

Engaging with industry tools, trends, and platforms to support team learning

Experience & Qualifications

Associate’s or Bachelor’s degree preferred (Marketing, Communications, Business, or related field)

1–3 years of administrative or marketing support experience (professional services or corporate environment preferred)

Excellent organizational and time management skills

Strong written and verbal communication skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Familiarity with CRM, CMS, and project management tools (e.g., HubSpot, WordPress, Asana) is a plus

Detail-oriented, resourceful, and proactive with a collaborative mindset

Ability to travel as needed

Software & Tools

Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)

Content management systems (e.g., WordPress or similar)

Adobe Acrobat and Canva (basic design/editing)

Travel
This position may require occasional travel to Dean Dorton offices, events, or industry functions.

Effective October 2025

Dean Dorton is an equal opportunity employer.

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