Offline Media Coordinator

Situation, a full-service agency building passionate communities for live experience-based clients like WICKED on Broadway and The Metropolitan Opera, seeks Offline Media Coordinator to support the planning and execution of TV, radio, and OOH media campaigns across the agency’s portfolio of full service clients. This role will report to the Media Planning Supervisor and will assist in the development of offline media strategies to effectively meet client goals and objectives. The selected candidate will demonstrate a basic understanding of the offline media lifecycle across standard channels like TV, Radio and OOH, and will have a strong attention to detail with at least 1-2 years experience in an agency environment.

What You’ll Do
In this role, you will work alongside the Media Planning Supervisor and collaborate with other Digital Media Planners, Account Teams, Project Managers and external partners to manage and execute offline media strategies for clients across Broadway, Attractions, and Arts & Culture verticals.

You will support end-to-end media planning and execution of offline media campaigns, from initial proposals/RFPs to vendor selection, campaign maintenance, post-campaign reporting, budget maintenance and reconciliation.

The ideal candidate will be detail-oriented, a self-starter, and eager to take on new challenges.

Our office is located in midtown Manhattan and we are currently working in-office four days per week.

Sample Day‑to‑Day Responsibilities

Work collaboratively with internal teams to support the execution of successful offline media campaigns - teams may include Media Planning, Search, Analytics, Creative and Client Services

Maintain day-to-day communication with TV, Radio, and OOH media vendors and agency partners under the direction of senior team members

Attend regular offline media meetings with designated platform reps. Ensure notes are taken and action items are documented within Asana

Support senior team members in developing offline media plans for full-service media clients

Monitor campaign budgets through weekly pacing to ensure delivery and accuracy. Make recommendations to reallocate funds when appropriate

Request TV and radio logs and proof of purchase from all vendors regularly as part of documentation process

Support with reporting by requesting post-logs and performance data from Situation’s offline media partners

Stay on top of industry trends within offline media channels and regularly share findings with the wider team

Qualifications

2-3 years of experience either buying or planning offline media (TV, Radio, OOH,, etc.)

At least 1-2 years of experience working within an agency environment

Proficiency in Google Suite and Microsoft Excel

Detail oriented with an ability to manage multiple tasks and deadlines simultaneously

Experience with Asana and Prisma a plus

We offer a competitive base salary and a range of benefits and perks:

Salary range: $50k-$66.3k per year, commensurate with experience

Health care plan (medical, dental, and vision)

Retirement plan with employer match

Life and disability insurance

Generous paid time off package that includes vacation, sick, “life happens” days, birthdays, summer Fridays and public holidays

Paid family leave

Cold brew coffee, snacks and fresh fruit

Wellness resources

Special access to New York City’s arts and entertainment scene

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