Program Manager, Asia Policy Program

Program Manager, Asia Policy Program
Hiring Department:

Clements Center for National Security

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

AUSTIN, TX

The Clements Center for National Security at The University of Texas at Austin draws on the best insights of diplomatic and military history with the mission to train the next generation of national security leaders. For more information on The Clements Center, please visit: www.clementscenter.org

Must be authorized to work in the U.S. on a full-time basis for any employer without sponsorship. This is a full-time benefits-eligible position.

Purpose
Program Manager for the Asia Policy Program (APP) will serve in an operational capacity, ensuring the seamless planning, advertisement, and execution of APP's programs and events. This role is primarily responsible for leading end-to-end planning for several guest speaker events and conferences each academic year, while managing complex workflows and overseeing financial transactions and the program budget. The Program Manager plays a critical role in enhancing APP's visibility, fostering student involvement, and maintaining fiscal and operational excellence. The Program Manager will report to the Director and also serve as the Director's Executive Assistant, managing the Director's calendar and travel as well as assisting the Director with triage decisions, meetings, and correspondence.

Benefits

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

Voluntary Vision, Dental, Life, and Disability insurance options

Generous paid vacation, sick time, and holidays

Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds

Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

Flexible spending account options for medical and childcare expenses

Robust free training access through LinkedIn Learning plus professional conference opportunities

Tuition assistance

Expansive employee discount program including athletic tickets

Free access to UT Austin's libraries and museums with staff ID card

Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details, please see: prospective/benefitsand current/services/my-total-rewards.

Responsibilities

Executive Administrative Support: Act as the primary scheduler for the program director, managing complex internal and external calendars and coordinating domestic and international travel itineraries, including accommodations and expense reconciliation. Manage daily meeting schedules and maintain organized physical and digital filing systems. Prepare, proofread, and edit high-level correspondence, presentations, and reports.

Event Planning & Speaker Series Execution: Plan and execute 3-5 speaker events each semester, overseeing all logistics including venue booking, contract negotiation, catering, and audio-visual support. Manage full guest experience for visiting dignitaries and speakers, including travel, ground transportation, and specialized programming (e.g., student sessions or private dinners). Lead the planning for 2-3 conferences and special events each year, to include preparing and organizing conference materials, managing participant selection and outreach, and managing event setup and registration to ensure seamless execution. Coordinate closely with the Clements Center staff for scheduling, marketing, logistics, financial transactions, and budget.

Financial Management & Budgeting: Develop and maintain budgets for assigned programs, providing regular updates on expenses to leadership. Process purchase and payment requests, create travel authorizations, and reconcile procurement credit cards in strict accordance with University policies. Coordinate with the staff accountant and external vendors to ensure timely payments and financial transparency. Prepare draft documentation of program finances for director review and grant reporting.

Marketing, Outreach, & Leadership: Collaborate with the Communications Team to implement marketing strategies across social media, ensuring high visibility for program-led and co-sponsored events. Coordinate with external co-sponsors to integrate logos and branding. Manage the creation of promotional materials, podcast recording, and event photography.

Other Duties as Assigned.

Required Qualifications

Bachelor's degree and at least two years of relevant experience in program management, executive support, event planning, or operations.

Demonstrated experience coordinating complex events, schedules, travel, and logistics.

Ability to work independently while maintaining a collaborative and professional demeanor.

Excellent written, verbal, and interpersonal communication skills.

Strong problem-solving and critical thinking abilities.

Ability to adapt quickly to changing priorities and deadlines.

Exceptional attention to detail, with strong organizational and time-management skills.

Preferred Qualifications

Master's degree and at least three years of relevant experience in program management, executive support, event planning, or operations.

Familiarity with university financial, procurement, and travel policies and procedures.

Salary Range
$65,000 + depending on qualifications

Working Conditions

This position is based in Austin, TX, and is expected to work in-person on campus Monday through Friday.

Evening or weekend hours may be required.

May work around standard office conditions.

Repetitive use of a keyboard at a workstation.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor.

Letter of interest

Equal Opportunity Employer
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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