Sales Coordinator

The Dobbs Truck Group is a growth company that successfully expands our operations and customer base through a high‑quality team of employees. Dobbs Truck Group operates 25 commercial truck dealerships through two operating companies, Dobbs Peterbilt and Western Truck Center, representing brands such as Peterbilt, Volvo, Mack, Autocar, and Hino in Arkansas, California, Louisiana, Mississippi, Oregon, Tennessee and Washington.
We offer a competitive benefits package including medical, dental, vision, long‑term disability, life insurance, 401(k), paid vacation and sick leave.
General Job Description

This position will be responsible for taking ownership of the truck sales process to ensure high customer satisfaction, compliance with laws and regulations, and timely and accurate reporting for management.
Responsibilities

Relay production information between factories and sales teams.
Organize physical and master truck files to ensure thoroughness and accuracy.
Produce all delivery paperwork for new and used trucks for assigned region or salespeople.
Calculate and understand application of Federal Excise Tax for each deal.
Deliver monthly report of sales activity and inventory information to management as needed.
Assist with monthly flooring audits with OEM or banking agents, including truck location verification, payment status and financing information.
Assist with asset tracking and movement.
Produce truck inventory reports and update locations for all units in real time.
Collect information and produce monthly Key Performance Indicator reports to Sales Managers.
Provide AP support for processing all vendor invoices related to truck sales and organization of master truck files for the calculation of monthly commissions to the sales team.
Attach all customer signed specifications, purchase orders and deposits.
Assist with submissions to factories and tracking status of receipt of credits.
Perform licensing and title services on trucks when necessary.
Issue local purchase orders for new and used trucks as authorized by management.
Reconcile to ensure all costs are appropriately tracked for each sale.
Utilize project management tool to ensure accuracy and timely completion of each deal.
Take ownership of the sales process to ensure sales reps are following policies and procedures.
Work in a team with other regional Sales Coordinators to deliver high‑quality customer service.
Acquire and maintain a registered public notary license.
Minimum Job Qualifications

3 years office experience.
Desired Job Qualifications

2 years of experience in Accounting.
2 years of experience in a retail environment.
Intermediate to Advanced knowledge of Microsoft Excel, Word and Outlook.
Strong organization and communication skills.
Mental Capability Requirements

Comprehension:

Ability to understand complex problems, collaborate and explore alternative solutions.
Organization:

Ability to organize and prioritize work schedule on a short‑term basis (more than 1 month).
Reasoning & Decision Making:

Ability to make decisions with significant impact on the immediate work unit and monitor impact outside the immediate work unit.
Communication:

Ability to express or exchange ideas by means of the spoken word, communicating orally with others accurately, loudly and quickly.
Mathematics:

Ability to compute, analyze and interpret numerical data for reporting purposes.
Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands and arms to handle or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch or crawl, talk or hear, and taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. While performing the duties of this job, the employee is not exposed to weather conditions. The noise level in the work environment is usually moderate.
We are an Equal Opportunity Employer
Dobbs Truck Group operates 25 commercial truck dealerships through two operating companies, Dobbs Peterbilt and Western Truck Center, and does not discriminate in hiring or employment on the basis of race, color, religious creed, national origin, sex, ancestry, pregnancy, genetic information, gender identity, sexual orientation, marital status, age, disability, disabled veterans or Vietnam veterans. We encourage minorities, women, individuals with disabilities and veterans to join our team.

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