Proposal Coordinator

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Full Time Colorado Springs, CO, US

Summary
Matrix Design Group is seeking an experienced Proposal Coordinator to join our Marketing and Communications (MARCOM) team. Reporting to the Proposal Manager, this position plays a key role in supporting the firm’s strategic business development and pursuit efforts across multiple markets and geographies.

The Proposal Coordinator is responsible for coordinating, developing, editing, and producing high-quality proposals, qualifications packages, interview materials, presentations, and marketing collateral in support of public and private sector pursuits. This role works closely with technical staff, project managers, business developers, firm leadership, and graphic designers to help position the firm for successful project wins.

Essential Functions

Coordinate with proposal team to prepare proposal submissions including formatting, layout, technical writing, editing, and proofreading

Collaborate with the graphics team to create visually engaging proposal graphics, charts, tables, and other client-facing materials.

Assist in preparing proposal content including qualifications, project write-ups, resumes, and client presentations

Review and analyze Requests for Proposals (RFPs) and Requests for Qualifications (RFQs) and edit content for readability, consistency, clarity, compliance, and company branding standards

Assist internal teams and outside consultants with proposal responses

Manage proposal schedules by establishing priorities, coordinating information gathering, and ensuring on-time delivery of proposal submissions

Prepare and assemble written and visual materials for client presentations and interviews

Work independently and collaboratively within a team setting to support proposal-related projects assignments and initiatives

Provide market sector business development and client maintenance support

Manage proposal files, including network databases and SharePoint resources, and ensure file closeout procedures are followed

As needed, assist with conference coordination, client databases and outreach, special events and client meetings

Support additional marketing, proposal, and administrative activities as needed

Create a positive work environment, demonstrate professionalism, and work collaboratively with colleagues to meet established goals and responsibilities

Qualifications

Bachelor’s degree in Business, Communications, Marketing, or related field, or equivalent experience

Minimum of 6years of proposal coordination, marketing, communications, or professional services experience

AEC industry experience strongly preferred

Advanced proficiency in Adobe InDesign and Microsoft Office Suite

Excellent writing, editing, proofreading, document formatting skills with strong attention to detail

Strong organizational and time management skills with the ability to manage multiple priorities and deadlines

Ability to work effectively both independently and collaboratively in a team-oriented environment

Familiarity with CRM platforms, proposal management systems, and SharePoint preferred

Valid driver’s license in conjunction with successfully passing the Company’s MVR

Core Competencies

Strong organizational, interpersonal, and communication skills, both written and verbal

Ability to work effectively both independently and collaboratively in a dynamic, deadline-driven environment, with a commitment to quality and attention to detail

Understanding of layout, visual communication, and graphic presentation principles

Ability to multitask, prioritize assignments, and adapt to changing priorities

Compensation and Benefits
Salary Range: $75,000 – $95,000 annually, depending on location, qualifications and experience.

Locations: Colorado Springs, Denver or San Antonio

Matrix offers competitive compensation and benefits package including:

Medical, dental, vision, disability, and life insurance

Paid holidays and paid time off

Professional development and training opportunities

401(k) program

Employee Stock Ownership Plan (ESOP)

Wellness initiatives, employee engagement programs, social committees, and community outreach opportunities

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Physical Demands
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.

The noise level in the work environment is usually moderate.

Matrix Design Group, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, gender, color, religion, sex, national origin, or protected veteran status, and will not be discriminated based on disability.

Any applicant with a qualifying physical or mental disability who believes they require reasonable accommodation for any part of the application process should contact us at 719-575-0100 for assistance.

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