Assistant Director of Sport Clubs

Job Responsibilities
Sport Clubs Programming

Directly oversee all aspects of a comprehensive sport club program, including 51 sport clubs with about 1300 participants

Create and enforce administrative policies and procedures for participant membership, eligibility, conduct/discipline, and risk management

Enforce safety and conduct regulations for sport clubs, including travel and behavioral compliance. Partner with Rowan Police and the Dean of Students to monitor and report activities in alignment with the Clery Act and University community standards.

Coordinate all off‑campus logistics including streamlining practice schedules, securing venue rentals/contracts, and processing necessary insurance documentation

Develop, revise, and maintain all training manuals, forms, and documents

Direct oversight of a third‑party athletic training service or other university athletic training staff. This service includes on‑campus appointments and supervision at sport club home events

Inventory and purchase sport club equipment

Process referee, coaches, and athletic trainer payments

Assist in the maintenance, inventory, and upkeep of sport club equipment/storage

Plan an annual sport club awards event

Develop marketing strategies to promote the Sport Club program, including the Annual Sport Club Fair

Present at University Open Houses and Orientations for recruitment of our Sport Club programs

Sport Clubs Administrative & Financial Oversight

Directly oversee the Graduate Coordinator of Sport Clubs

Hire, train, mentor, schedule, and evaluate 6‑10 Sport Clubs Supervisors as first responders and event managers at sport club home events and practices

Schedule necessary staff for all sport club home events and practices on and off campus

Oversee risk management procedures, including the inspection of facilities/fields, participant roster checks, and sport club equipment

Oversee the processing of Sport Club purchases, credit‑card reconciliation, and all financial transitions as part of the allocation of a $250,000 annual budget.

Conduct annual budget hearings with each Sport Club to determine individual club allocations

Develop comprehensive Sport Club officer and coach trainings/workshops that focus on university policies/requirements, club leadership, marketing, retention, conflict resolution, and personal wellness

Collaborate with Student Organization Services, Community Standards, Student Equity and Compliance, and other campus partners to ensure that training is congruent with other University expectations

Advise over 100 student officers on successfully reaching both their organizational and personal career goals

Partner with University Advancement to support fundraising campaigns benefiting sport clubs

Provide on‑site event oversight and emergency on‑call support for evening and weekend programming

Administrative Responsibilities

Create an environment that promotes and facilitates student learning and development

Provide superior customer service to all campus recreation patrons

Actively participate in the student development program including new employee orientation, the annual employee training program, and ongoing training sessions and in‑services

Attend and actively participate in staff meetings, in‑service education sessions, and other divisional or departmental meetings

Assist with planning, organizing, coordinating, and evaluating ongoing departmental special events

Participate in other Division of Student Life initiatives, programs, and committees as required

Assist in the overall operation of the department by providing input and completing assigned projects, annual goals and objectives, and annual reports

Minimum Job Requirements
Education

Bachelor's degree from an accredited College or University and one year of professional experience

NOTE: Bachelor’s Degree with at least two years paraprofessional experience in collegiate recreation can be in lieu of one year of professional experience

Experience
Two (2) years experience working with Sport Club programming

Specific Skills

Strong interpersonal, leadership, and communication skills, both verbal and written

Ability to work well within a team environment

Experience in developing, implementing and articulating policies and procedures

High level coping skills and ability to adapt to changes in the work environment

Attention to detail for risk management practices

Experience in public speaking and facilitating presentations/trainings

Ability to facilitate positive relationships with members, program participants, staff and volunteers

Specialized Knowledge, Licenses, etc.

Knowledge and experience with desktop publishing and other computer applications in a PC or MAC environment

Knowledge in working with google drive and microsoft office applications

Preferred Experience/Qualifications
Education

Masters Degree in Exercise Science, Physical Education, Health Promotion, Recreation or related field and three years of direct sport clubs experience within a collegiate recreation program

Experience

Ability to establish and maintain collaborative, positive and effective working relationships with diverse campus populations and multiple constituency groups

Have a network with NIRSA for both sport club strategies and best practices

Ability to articulate Campus Recreation's role within a University

Read, analyze, and interpret documents and contracts, and respond effectively to the most sensitive inquiries or complaints.

Specialized Knowledge, Licenses, etc.

CPR Instructor Certification

Experience working with Anthology Engage, Innosoft Fusion, and SubItUp Staff Scheduling programs

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