Admin, Global Proposal Center (Remote)

The GPC Administrator will play a key role in supporting the GPC and Global Sales Team by managing general department operation activities. The role provides essential administrative support to enable GPC and global sales success. The role is responsible for ensuring all presales documentation - vendor forms, subcontractor and proposal related forms, etc. - are accurately prepared and processed to ensure compliance and work integrity, maintaining customer contracted portals and third-party compliance platforms, ownership of reference outreach and RFP repository information, and working within bid portal systems and adhering to processes for opportunity distribution. By handling day-to-day administrative details, the GPC Administrator enables the GPC and global sales team to focus on customer engagement, revenue generation, and proposal work while ensuring accuracy for all work performed.

Who We Are
AVI-SPL is a digital enablement solutions provider who transforms how people and technology connect to elevate experiences, create new value, and enable organizations to thrive and grow. We are the largest provider of collaboration technology solutions, which include our award-winning managed services. Our highly certified industry experts and innovation leaders share a vision to help people work smarter and live better. We believe that success starts with a sound team and that an inclusive and diverse workplace moves us all forward.

What You'll Do
The GPC Administrator will play a key role in supporting the GPC and Global Sales Team by managing general department operation activities. The role provides essential administrative support to enable GPC and global sales success. The role is responsible for ensuring all presales documentation - vendor forms, subcontractor and proposal related forms, etc. - are accurately prepared and processed to ensure compliance and work integrity, maintaining customer contracted portals and third-party compliance platforms, ownership of reference outreach and RFP repository information, and working within bid portal systems and adhering to processes for opportunity distribution. By handling day-to-day administrative details, the GPC Administrator enables the GPC and global sales team to focus on customer engagement, revenue generation, and proposal work while ensuring accuracy for all work performed.

Key Responsibilities

Provide administrative support with completing all types of presales form work in a timely manner with 100% accuracy (vendor, subcontractor, proposal related, etc.)

Assist with ensuring all collateral is updated in a centralized data base

Assist Proposal Specialists with any proposal needs

Provide timely monthly reporting for all customer contracted portals

Provide relevant and required information in 3rd Party Compliance Platforms

Perform any additional tasks, responsibilities, and projects at request of GPC leadership

Contribute to continuous performance and quality improvements

Perform additional tasks, responsibilities, and projects as needed to support the team and organization, ensuring flexibility in adapting to evolving priorities and objectives

What We're Looking For
Must Haves

Minimum of a high school diploma or equivalent

Minimum 2-4 years of experience with office administrative functions preferred

Demonstrated proficiency and experience with Microsoft Office (Word, Excel, Outlook)

Ability to balance multiple tasks with changing priorities

Energized self-starter capable of working and thinking independently and ensuring deadlines are met

Must be able to thrive in high-paced work environment that requires 100% accuracy in all work output

Must have organizational acumen to ensure departmental success and efficiency

Demonstrated ability to maintain strict confidentiality and handle sensitive matters with discretion

Excellent attention to detail and organization skills

Must have clear and professional communication skills (written and oral) both internally and externally

Effective communication and interaction with employees, clients, and colleagues and the ability to work effectively with all levels of the organization

Demonstrated customer service focus and client communication skills

Ability to handle sensitive and confidential information

Preferred Qualifications

Experience with CRM systems and sales reporting tools

Ability to collect and maintain prequalification and registration database details

Accountable for accurate and timely monthly reporting for all customer contracted portals and third-party compliance platforms and ensure A/Green grading is maintained

Ensure follow-up internally and with customers related to customer references and maintain proper tracking

Create and maintain repository information within our systems and tools and provide proactive outreach for information collection; ensure all data points are uploaded and accurate

Ability to work within bid portal systems and adhere to processes for opportunity distribution

Analytical mindset with the ability to compile and interpret sales contract documentation

Nice To Haves

Bachelor's degree

Benefits

Medical benefits, including vision and dental

Paid holidays and PTO

Enjoyable and dynamic company culture

Training and professional development opportunities

Equal Opportunity Employer Note
AVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state, or local law. AVI-SPL is an AA/Disabled/Veteran Protected Employer VEVRAA Federal Contractor.

Work Hours and Location
AVI-SPL reserves the right to alter work hours and work location as necessary. Work hours may vary based on client requirements and may include travel to various locations in support of the account.

Compensation
Pay Range: Hourly $19.23/hr - $26.45/hr.

This pay range represents the base salary for this position. Actual compensation within the range will depend on a variety of factors including but not limited to experience, skills, and location.

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