Account Manager

Job Description Job Description Finance & Administrative Manager – Advertising Agency (Stuart, Florida)
Strategic Financial Leadership | Creative Industry Environment
We are seeking an experienced Finance & Administrative Manager to lead our internal finance, payroll, and administrative operations at a dynamic advertising agency based in Stuart, Florida. With a staff of 40 and a growing portfolio of corporate and personal financial responsibilities, this role is ideal for a forward-thinking professional who thrives in a collaborative, fast-paced business environment and is ready to make an immediate impact. This role serves as a key operational partner to ownership and leadership.
Key Responsibilities: Oversee day-to-day operations of the bookkeeping department , including A/P, A/R, and monthly reconciliations
Manage payroll processing , ensuring compliance and accuracy (experience with ADP a plus)
Provide financial planning, forecasting, and reporting for corporate entities and select personal accounts of the CEO
Collaborate with corporate leadership team on long-range planning, strategic initiatives , budgeting, and cost analysis
Ensure systems and processes are optimized for efficiency, including software integration and automation
Liaise with outside accountants, legal advisors, and tax professionals as needed
Serve as the primary internal liaison for payroll, employee benefits administration, and HR-related financial processes through ADP
Coordinate onboarding/offboarding processes in partnership with leadership, including payroll setup, benefits enrollment, and compliance documentation
Oversee payroll, benefits administration, PTO tracking, employee compensation records, and related compliance requirements, ensuring accuracy and confidentiality across all employee financial processes
Partner with leadership on HR operational matters, employee policy administration, and confidential personnel-related financial reporting
Assist in improving internal administrative workflows across accounting, payroll, and HR systems
Qualifications: Minimum of 5 years of accounting or financial management experience , preferably within a service-based or creative industry
Proficient with accounting software, Microsoft Office Suite, and financial reporting tools
Past experience with Advantage Agency Management Software a plus
Knowledgeable in ADP , QuickBooks, and integrated financial platforms
Strong organizational and communication skills
Technology proficient, solutions-driven, and quick to adapt in a fast-paced environment
Ability to balance big-picture strategy with hands-on execution
Discretion and professionalism in handling sensitive financial matters
Experience managing payroll and employee benefits administration for a multi-person organization
Working knowledge of HR/payroll compliance requirements and employee record management
Experience with ADP Workforce Now or similar integrated HR/payroll platforms strongly preferred
Ability to handle sensitive employee and compensation information with discretion and professionalism
Strong administrative and operational leadership skills with attention to detail and process management
Why Join Us? We value professionalism, responsiveness, discretion, and operational excellence, and this role contributes directly to maintaining a positive and productive workplace culture.
Established in 1983 , our agency has built a national reputation as a trusted leader in the real estate development industry . With over four decades of proven success, we bring a deep understanding of market dynamics and consumer behavior to every client engagement. Our specialized services span branding, creative strategy, web development, digital marketing, social media, and the execution of comprehensive marketing plans —all designed to support high-end residential and resort developments across the country. This is a rare opportunity to join a stable, well-respected company with a long-term vision and a strong culture of innovation. And, we live in paradise too!
Location: On-site in Stuart, Florida
Schedule: Full-time, Monday–Friday
Compensation: Competitive salary commensurate with experience, plus benefits package