Orbis-Operation is hiring: Senior Proposal Writer in New York

Senior Proposal Writer
Orbis is seeking a detail-oriented Senior Proposal Writer to support our Business Development (BD) and Capture teams. This role is responsible for developing strategic, compelling, and customer-focused responses to Requests for Proposal (RFPs) in support of federal government contracts within the Intelligence Community.

The ideal candidate is a strong communicator who can work independently, think critically, and produce high-quality written content in a fast-paced environment while collaborating effectively with BD/Capture teams and Subject Matter Experts (SMEs) across the organization.

Duties & Responsibilities

Develop, write, and edit proposal content with a focus on technical accuracy, compliance, and persuasive messaging (RFPs, RFIs, white papers, and related deliverables)

Effectively communicate and employ interviewing skills to gather needed information from internal and external personnel to support writing activities

Ensure adherence to proposal style guides, templates, and standards (voice, tone, terminology, acronyms, and formatting)

Format proposal documents to meet submission requirements and maintain a professional presentation

Maintain disciplined version control and configuration management practices to reduce risk and rework

Review and refine content to ensure clarity, consistency, and alignment with customer requirements

Collaborate with capture managers, SMEs, program managers, and business leaders to validate technical accuracy and messaging

Support and participate in color team reviews (Pink, Red, Gold), including comment adjudication and action tracking

Leverage AI tools to improve proposal quality, efficiency, and content development

Identify and mitigate proposal risks across active opportunities - Develop and implement process improvements to help improve proposal quality.

Education & Experience

Active TS/SCI clearance – Poly is desirable

Bachelor’s degree in Journalism, Marketing, English, Communications, or a related field

Minimum of 10 years of proposal writing experience, preferably supporting federal or Intelligence Community customers

Demonstrated success writing and leading technical, management, transition, staffing, and/or corporate experience & past performance volumes for complex efforts

Required Skills & Abilities

Strong understanding of ORBIS mission, capabilities, and services

Ability to manage the full RFP lifecycle from kickoff through submission

Experience developing RFIs, white papers, and unsolicited proposals

Proficiency in maintaining proposal repositories and reusable content libraries

Advanced skills in Microsoft Office Suite (Word, PowerPoint, Excel)

Experience with proposal tracking tools, compliance matrices, and SharePoint workflows

Knowledge of Controlled Unclassified Information (CUI) requirements

Excellent writing, editing, and proofreading skills with strong attention to detail

Ability to translate complex technical input into clear, customer-focused narrative

Strong organizational and time management skills with the ability to manage multiple priorities and deadlines

Critical thinking skills and ability to work independently

Willingness to adopt and integrate AI tools into proposal workflows

Desired Skills & Abilities

Familiarity with Shipley or APMP methodologies

Experience supporting federal government proposal efforts

Knowledge of proposal development processes and compliance standards

Background in marketing coordination or business development support

Experience supporting industry engagement activities or events

Physical Requirements

Prolonged periods of sitting and working at a computer

Participation in virtual and in-person meetings

Ability to attend planned meetings and work in classified space for prolonged time periods within the Washington Metro Area region.

Ability to travel to support proposal efforts, primarily in the Washington Metro Area (WMA), to work on classified responses

Orbis Operations is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, disability, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.

Orbis Operations is committed to creating an inclusive and diverse workplace where all employees are valued and respected. We encourage applications from all qualified individuals, including those from underrepresented groups.

In accordance with the Americans with Disabilities Act (ADA), Orbis Operations will provide reasonable accommodations to qualified individuals with disabilities throughout the application and employment process. If you require an accommodation, please contact us at hr@orbisops.com.

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