Sales Coordinator (Delta)

Company Overview

MasonLift is the fastest growing material handling equipment dealer in BC, backed by the three largest brands in the industry: Toyota, Kalmar, and Ottawa. We offer new and used equipment sales, short‑ and long‑term rentals, emergency and preventative maintenance, and comprehensive parts support.
Benefits

Competitive salary
Stable schedule (Monday to Friday) 7:30AM – 4:00PM, promoting work‑life balance
3 weeks’ vacation
Employer‑paid benefits such as medical, dental, vision, disability coverage, life insurance and more
Paid sick days
RRSP match
Advancement opportunities
Extensive hands‑on training program
Position Summary

The Sales Coordinator (New

Used) is responsible for coordinating New and Used equipment sales and acting as a liaison between all internal and external vendors.
Specific Accountabilities

Process necessary paperwork associated with the sale of new & used equipment from the Sales representative, including quotes, worksheets, purchase orders, purchase contracts, PST forms, site surveys and maintenance surveys.
Order trucks in Toyota CRM (Recent Only).
Source used equipment for Sales representatives using Softbase & BI Reports.
Prepare quotes for used equipment using the pricing matrix.
Coordinate with service and parts department regarding work that needs to be performed on the truck to prepare for delivery.
Generate service work orders for PDI, LDI, installations required.
Order data tags in TMHU portal as required.
Prepare purchase orders as required.
Prepare packing slip/BOL for delivery of new equipment.
Send for authorization and release trucks for shipping.
Coordinate delivery of new units with cartage company and Sales representatives.
Request SPRs, NPP incentives and TSDRs when required.
Prepare invoices for all equipment sold.
Check & code all sales‑related vendor invoices.
Prepare lease and internal applications for each sales order and forward to the leasing company; correspond on status.
Order batteries, chargers, and attachments.
Upload all documents into CRM software.
Qualifications

College degree or equivalent experience and 3–5 years of experience in an administrative position.
Competencies and Skills

Strong planning, analytical and organizational skills
Proficient with MS Office, Excel, etc.
Ability to handle multiple tasks, process large volumes, work well under pressure
Customer‑service oriented
Detail oriented; maintain accurate records
Effective interpersonal skills, able to establish cooperative working relationships
AI Use in Our Hiring Process

As part of our recruitment process, we may use artificial intelligence (AI) tools to help review applications or support parts of the screening process. All stages of the hiring process are subject to human review, oversight, and final approval. While AI‑supported tools may assist in certain steps, they do not replace or determine human decision‑making.
Privacy Policy

We also take privacy seriously. Any personal information collected during the hiring process is handled responsibly and in accordance with applicable privacy laws.
Equal Opportunity Employer

MasonLift is an equal opportunity employer. We welcome and encourage applications from candidates of all backgrounds, including minorities and those with disabilities. Accommodations are available on request for candidates participating in all aspects of the selection process.

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