Adminstrative Assistant & Social Media Content Creator

Summary
The Administrative Assistant & Social Media Content Creator bridges high-level administrative support with handling complex scheduling, correspondence, and content creation. This role will be responsible for managing the Chief Executive Officer’s calendar and email inbox, organizing follow-ups for brand partnerships, and creating content for Instagram and LinkedIn. This role will directly support the growth of a founder-led personal brand across all platforms. Secondary duties include managing additional social media accounts and supporting general Concetti marketing initiatives such as newsletters and community engagement. The ideal candidate has strong project management skills and can juggle multiple priorities seamlessly.

Administration
ESSENTIAL JOB FUNCTIONS

Manage calendars, appointments, and scheduling for executive leadership

Manage and organize inbox communications, including drafting and responding as necessary

Maintain timely communication and follow ups, keep opportunities, requests and conversations moving forward

Coordinate & attend meetings, prepare agendas, and take detailed notes

Nurture client relationships by sending gifts, handwritten notes, etc. to clients as needed

Assist with coordination brand partnerships, outreach, and relationship management

Maintain and update CRM systems with accurate data

Assist with event planning logistics and attend events to capture social media content

Provide general administrative support as needed

Marketing

Capture and create content for all social media platforms

Create and maintain content calendars

Format and schedule newsletters/emails on a reoccurring basis

Organize assets, links, and ongoing projects

Cataloging and storing film and video clips

Utilize AI tools and marketing platforms to improve efficiency and outputCollaborate with the marketing team on strategy, reporting, and campaign execution

Support additional marketing workload as needed

Other

Works harmoniously and collaboratively with team members to accomplish agency objectives

Acquire and/or develop an in-depth understanding of design work and internal Concetti design processes

All other duties as assigned

Educational Requirements

Bachelor’s Degree in Marketing, Communications, Graphic Design, or related field preferred

Experience Requirements

Minimum of one to three (1-3) years of experience in Marketing with demonstrated independent project management

Content creation experience required

Sales support experience, preferred

Experience using CRM to manage and analyze marketing initiatives, preferred

Experience working or an interest in creative/artistic activities such as interior design, graphic design or similar field preferred

Software Experience

Experience & proficiency working Google Suite (Docs, Sheets, Forms), Mac computers and devices, HubSpot, Mailchimp, Canva, Adobe Suite, Typeform, Zapier

Knowledge – Marketing & Administration

Knowledge of all aspects of Marketing from planning to execution including:

Social media management

Principles of marketing design

Content creation & curation

Brand strategy

Excellent customer service ability

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