Sales Coordinator

Position Summary
The Sales & Marketing Assistant plays a key supporting role in driving revenue and enhancing the guest experience at Overton Hotel. This position provides administrative, sales, and marketing support to the Sales & Marketing team while also assisting hotel leadership with day-to-day operational and strategic initiatives.

We are seeking an energetic, hands-on individual who is always ready to jump in, support any department, and keep operations moving forward. This is a highly visible role requiring strong organization, attention to detail, and a proactive, service-oriented mindset.

Responsibilities

Sales Support

Assist the Director of Sales with tracking project timelines, deadlines, and follow-ups to ensure initiatives are executed efficiently

Assist Sales Managers with prospecting, lead generation, and account research

Manage and update CRM systems, account records, and sales activity tracking

Coordinate site visits, show rooms, client tours, and VIP arrangements

Conduct follow-ups with clients to maintain relationships and uncover new opportunities

Marketing Support

Assist with execution of marketing campaigns, promotions, and partnerships

Liaison between hotel and marketing team giving feedback for social media content, email marketing, and website updates

Support creation of sales collateral, presentations, and promotional materials

Help maintain brand standards across all departments, ensuring all collateral is approved and with consistent messaging

Leadership & Administrative Support

Provide direct administrative and project support to the General Manager and hotel leadership team

Assist the General Manager with tracking project timelines, deadlines, and follow-ups to ensure initiatives are executed efficiently

Prepare reports, presentations, and internal communications

Assist in organizing meetings, events, and strategic initiatives - taking notes when needed

Handle special projects that contribute to overall hotel performance

Operations & Team Support

Act as a flexible, on-the-floor resource—ready to assist across departments as business needs arise

Maintain a high level of visibility throughout the hotel, supporting both team members and guests

Step in to assist with events, group arrivals, and high-demand periods

Foster a team-first environment by proactively identifying ways to support operations

Qualifications

1-3 years of experience in hospitality, sales, marketing, or administrative support preferred

Strong organizational and multitasking skills

Excellent written and verbal communication

Proficiency in Microsoft Office (Excel, Word, PowerPoint); Opera, and STS a plus

Detail-oriented with strong follow-through

Ability to work in a fast-paced, team-oriented environment

Energetic, proactive, and willing to take initiative across multiple areas of the hotel

Professional, positive, and service-driven attitude

Preferred Skills

Experience in hotel sales or events

Familiarity with social media platforms and marketing tools

Excellent communication skills and basic understanding of hotel operations

Equal Opportunity
HVMG is an equal opportunity employer. We will not discriminate against employees or applicants for employment on any basis prohibited by federal, state, or local laws. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, and access to benefits and training.

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