Business Manager 2

Job Summary: The Business Manager 2 is an exempt level position, responsible for providing leadership, direction and overall support to the Department of Pediatrics which consists of sixteen specialty divisions, a large residency program consisting of forty‑five residents, four fellowship programs and various other programs by planning, organizing and assisting with financial and operational management. At the direction of the Sr. Administrator and Chair of Pediatrics, this position ensures AU, MCG and all appropriate policies and procedures are followed in the execution of administrative activities and communicates policies and procedures to faculty and staff as appropriate. Business Manager 2 oversees financial, personnel, operations, facilities, practice aspects of division management for the department.

Responsibilities
Financial

Responsible for monitoring, maintaining, and reconciling all financial activity within the Department of Pediatrics.

Provide financial analysis to support existing/planned operations; prepare and/or approve all expenditures in the Department of Pediatrics. Maintain, track, reconcile and resolve problems on accounts/budgets for the Department (State, GME, sponsored, foundation, Wellstar MCG Health, etc.). Ensure compliance with AU state appropriations, departmental and grant accounts, MCG and AU Foundations and Wellstar MCG Health/WMG policies when applicable.

Serve as liaison for all financial and personnel activities in relation to the Department of Pediatrics i.e., contracts, service agreements, educational development, travel, and faculty research efforts.

Eliminate the possibility of Negative Budgets for department by using financial forecasting strategies and proactively managing all assigned accounts.

Review pre‑payroll for non‑exempt and exempt faculty and staff. Review cFTEs monthly and make necessary changes as needed. Prepare information for ePARs to be submitted as action is identified.

Review all expenses for the department (AU and Wellstar MCG Health requests, foundation, p‑card, travel, etc.).

Review quarterly effort reports and pre‑review for issues or concerns. Communicate with faculty and staff to complete effort reports.

Review quarterly MCG faculty compensation plan reports; submit reports to Department Chair and individual faculty members, answer questions regarding plan, maintain database for plan, etc.

Review/approve all paperwork involving department and other finances (check requests, travel authorizations/expense statements, faculty development funds, add/change position forms, in range adjustments, etc.).

Perform monthly review of PSA funds, along with FUNDS FLOW report from MCG Dean's office.

Serve as department approver for p‑card purchases. Review/sign monthly Bank of America p‑card statements and supporting documentation, for p‑card holders within the department. Ensure appropriate policies and procedures are followed for p‑card purchases. Reconcile monthly p‑card purchases for the department, correct allocation when needed, address and resolve budget errors.

Serve as Health eShop Approver which includes reviewing/approving requisitions for office supplies through Health eShop and other special orders; ensuring all purchases follow state and institutional requirements; monitoring open encumbrances for purchase orders to ensure they are closed in a timely manner.

Prepare monthly report of reconciled accounts (Rl, foundation, grants, etc.).

Process travel by reviewing/approving expenditures for all travel authorizations and travel expense statements.

Prepare and work with the Budget office on the annual BOR Budget for Department of Pediatrics. Work closely with Sr. Administrator and Department Chair and present department budget for discussion during meetings.

In coordination with Sr. Administrator and Administrator, prepare and submit Wellstar MCG Health Budget (STRATA) for department.

Enter/review departmental contracts as needed, prepare invoices and monitor contract accounts.

Operations

Assist Sr. Administrator and Department Chair with high level decisions as needed.

Supervise Administrative Assistant 2 position and Business Operations Specialists.

Review and approve leave requests for Business Operations Specialists in OneUSG.

Work with Administrative Assistant 2 regarding data collection and preparing forms for Wellstar MCG Health Medical Staff Office.

Prepare and complete various Medical College of Georgia projects throughout year as needed (verifications for CAPSA/REPSA, Startups, etc.) and ensure all are submitted by appropriate deadline.

Work closely with Business Operations Specialists and other staff in completing/reviewing/processing various forms (ePARs, add/change forms for faculty and staff, faculty worksheets, Authorizations to Budget, Budget Amendments, etc.).

Complete annual equipment, computer and space (including research) inventories.

Oversee aspects of faculty and staff recruitment including but not limited to participating in onboarding and completing required paperwork.

Research

Work closely with staff or faculty PIs on various grant forms as needed on projects.

Review/approve transactions in eSPRoute and iLAB.

Process budget materials: budget amendments, cost share, cost transfers, etc.

Review research financial transactions and serve as back up for the Business Operations Specialists for eSPRoute.

Required Qualifications
Bachelor's degree from an accredited college or university in Business Administration or related discipline and three years of administrative management experience.

Knowledge, Skills, & Abilities

Ability to effectively work independently.

Ability to maintain confidentiality.

Proficient in Microsoft Word, Excel, PowerPoint, and other computer software/databases.

Detail oriented and daily prioritization skills.

Shift/Salary/Benefits

Shift: Days/M-F, 8:00am - 5:00pm (work outside of normal business hours will likely be required of an employee in an exempt level position).

Pay Band: B13.

Salary Range: $68,500/annually - $71,925/annually.

Salary to be commensurate with qualifications within the established range.

Benefits may include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), earned vacation time, sick leave, and 13 paid holidays. Full‑time employees employed for more than six months may be considered for the Tuition Assistance Program.

Conditions of Employment

All selected candidates are required to successfully pass a background check review prior to starting with Augusta University.

Candidate may need credit check for positions involving trust and/or approved departmental purchase card usage.

Motor vehicle reports required for positions that require driving an Augusta University vehicle.

Faculty hires must provide proof of completed academic degrees and post‑secondary coursework transcripts, and foreign‑trained candidates must submit educational/credential evaluation.

Employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check
This position requires acquiring a P‑Card and/or handling cash, credit or other sensitive information and requires a satisfactory Consumer Credit check as a condition of employment.

Other Information

This position promotes a customer‑friendly environment and provides superior service to patients, students, faculty, and employees.

Augusta University is a tobacco‑free environment; use of tobacco products on campus is strictly prohibited.

Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

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