The Executive Assistant to the Chief Marketing & Chief Communications Officers provides high-level administrative and operational support to ensure the effectiveness, organization, and efficiency of both leaders and their teams. This role is critical in managing priorities, coordinating cross-functional efforts, and supporting key initiatives across Marketing and Communications. The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities while maintaining a high level of professionalism and confidentiality.
Primary Responsibilities
Executive & Calendar Support
- Provide high-level administrative support to the Chief Brand & Marketing Officer and Chief Communications & Experience Officer, ensuring smooth day-to-day operations.
- Manage complex calendars, including scheduling meetings, appointments, and internal/external engagements with strong prioritization and attention to detail.
- Coordinate executive travel, including flights, accommodations, and detailed itineraries.
- Prepare meeting agendas, capture notes, and track follow-ups to ensure timely completion of action items.
Communication & Stakeholder Coordination
- Serve as a key liaison between leadership and internal/external stakeholders, ensuring clear, timely, and professional communication.
- Respond to inquiries and support requests from internal teams, partners, and stakeholders.
- Ensure all correspondence, documents, and materials are completed accurately, professionally, and within deadlines.
Team, Project & Event Coordination
- Track deadlines, project milestones, and key deliverables across Marketing and Communications teams.
- Support the planning and execution of partner meetings, photo/video shoots, events, and other key initiatives.
- Assist in preparing reports, presentations, and marketing and communication materials.
- Support internal initiatives such as team events, workshops, trainings, and proprietary programs.
Organization, Systems & Reporting
- Support departmental financial operations, including managing purchase orders, processing invoices, and coordinating with Finance for timely approvals.
- Assist with budget tracking by maintaining spreadsheets, monitoring expenses, and ensuring alignment with departmental budgets.
- Maintain and organize departmental files, shared drives, documents, and digital assets to ensure accessibility and accuracy.
- Uphold the highest level of confidentiality, professionalism, and discretion at all times.
- Other duties as assigned.
Qualifications
- At least one year of proven experience supporting a C-suite executive or senior leadership, preferably in hospitality, tourism, or events industries.
- Highly organized with strong attention to detail and ability to manage multiple projects simultaneously.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office Suite, particularly PowerPoint, Excel, and Outlook.
- Ability to maintain professionalism and discretion with sensitive information.
- Creative problem solver and self-starter who thrives in a fast-paced environment.
- Commitment to providing outstanding hospitality and client service.
- Preferred familiarity with Asana project management software and CRM platforms.
Benefits Package
Insurance: medical, dental, vision, life, long-term disability. 401(k) plan, Vacation, Sick, Personal Days, and major holidays PTO.
Application
Visit Salt Lake is an equal opportunity employer. We value diversity and encourage applicants from all backgrounds to apply. Only qualified candidates will be contacted for an interview. We thank all applicants for their interest in joining our team.
Final candidates will be subject to a background and reference check. E/O/E
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