EXECUTIVE Admin Asst/Creative Support -HRLY

Levy Sector

Position Title: [[title]]

Pay Range: $25.00 to $35.00

LOCATION: Texas A&M University, College Station, TX

We are seeking a highly organized, proactive, and creative Administrative & Creative Support Coordinator to provide direct support to the Division President and Regional Directors. This role is ideal for someone who thrives in a fast‑paced environment, enjoys managing multiple priorities, and takes pride in delivering polished, high‑quality work. You will play a key role in supporting operations during Texas A&M home football games and major events, while also serving as a strategic partner in preparing presentations and coordinating travel logistics.

Key Responsibilities

Provide comprehensive administrative and creative support to the Division President and Regional Director(s).

Serve as a strategic partner by owning the process of building presentation decks in Canva for sector, regional, and divisional calls.

Maintain a working understanding of hospitality and food service operations to support communication and decision‑making.

Manage complex travel arrangements—including airfare, hotel, and rental car bookings—for up to 80 visiting managers attending Texas A&M football games.

Create and distribute welcome gift bags for support managers and act as the primary point of contact for travel‑related issues.

Support the HR check‑in function during all Texas A&M home football games and third‑party events.

Communicate confidently and professionally with senior executives and all levels of management across the company.

Attend meetings both in person and virtually, taking accurate, detailed notes and providing clear summaries with action items when required.

Exercise discretion and maintain strict confidentiality in all matters.

Skills

Proficient in Canva, PowerPoint, Excel, and Word

Excellent written communication skills

Exceptionally organized, with strong time‑management abilities and a consistent record of meeting deadlines

Comfortable working in a dynamic, fast‑paced, and constantly shifting environment where priorities may change frequently

Job Summary
Provide support in a multitude of ways to a Company executive in order to enhance the Company's effectiveness and best service Company clients and employees.

Essential Duties and Responsibilities

Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

Attend meetings in the executive's absence and delivering and receiving messages on executive's behalf.

Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

Maintains customer confidence and protects operations by keeping information confidential.

Prepares reports by collecting and analyzing information.

Completes projects by assigning work to clerical staff; following up on results.

Secures information by completing database backups.

Maintains and verifies office supplies inventory.

Ensures operation of equipment by completing preventive maintenance requirements; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Contributes to team effort by accomplishing related results as needed.

Performs other duties as assigned.

Levy is a member of Compass Group USA.

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Benefits

Instapay (early access to your wages) and high interest savings both through the EVEN app

Associate Shopping Program

Health and Wellness Program

Discount Marketplace

Employee Assistance Program

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