Sales Coordinator - Commercial Construction

Who We Are
Spire Building Solutions is a commercial construction company specializing in concrete restoration, waterproofing, and exterior building envelope repairs and painting across multifamily and hospitality properties. Our home office is in South Florida with field teams across the US. Our work includes restoring aging structures, repairing damage, and protecting buildings from water intrusion and structural deterioration.

We focus on delivering high-quality work through strong field leadership, disciplined execution, and a proactive approach to quality control. Our projects require hands‑on coordination, real‑time decision‑making, and a team‑first mindset.

Hiring
We are hiring an experienced Sales Coordinator who understands how to organize, coordinate, and support the full lifecycle of project pursuits, proposal development activities, and client‑facing deliverables from initial opportunity intake through final submission and tracking. This is an on‑site office position.

Responsibilities
Preplanning & Opportunity Coordination

Receive, organize, and track incoming RFPs, RFQs, ITBs, and qualification requests

Coordinate Go / No‑Go meetings and pursuit kickoff meetings

Maintain bid calendars, pursuit schedules, and submission deadlines

Coordinate internal communication between estimating, operations, leadership, and sales teams

Track proposal progress, workflow stages, and accountability items

Maintain accurate opportunity tracking and reporting within company systems

Proposal Development & Document Coordination

Compile proposal information from estimating, leadership, operations, and sales teams

Organize pricing summaries, scope narratives, exclusions, alternates, and exhibits

Format and assemble proposal content into approved company templates

Manage proposal layouts, pagination, formatting consistency, and document organization

Incorporate company branding, project photography, resumes, qualifications, and supporting materials

Produce polished client‑facing proposal packages aligned with company standards

Document Management & Systems Administration

Establish and maintain organized proposal file structures in Procore and cloud‑based systems

Coordinate uploads of drawings, specifications, addenda, exhibits, and submission documents

Maintain proposal version control and revision tracking

Apply document naming conventions and workflow standards

Support centralized document control procedures and proposal archives

Maintain CRM opportunity progression and workflow compliance tracking

Qualifications

Proposal coordination and deadline‑driven deliverables

3+ years in a supporting and coordinating role; experience in construction services is preferred

Construction documentation and administrative workflows

Formatting and assembling professional client‑facing documents

Coordinating multiple active pursuits simultaneously

Strong organizational skills and attention to detail

Proficient with Procore, Adobe Acrobat, and Microsoft Office Suite

How to Apply
Reply to this posting with your resume. Qualified candidates will be contacted to discuss next steps.

Compensation
Salary: $60,000 – $75,000 per year

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