Marketing Proposal Coordinator

Job Description
KPFF is seeking a Marketing Proposal Coordinator to join our marketing team. This role supports proposal and pursuit efforts and contributes to the development of marketing materials across the firm.

Pay Range

The pay range for this position is $33.00 - $40.00 per hour, depending on experience.

Benefits

7 paid holidays, and 2 floating holidays for you to use each year.

2 weeks of vacation annually, with competitive seniority-based accruals.

2 weeks of personal and sick time to care for yourself and your family members.

KPFF will contribute 3% of your base salary to your 401(k) regardless of your contribution.

KPFF Paid Family Leave: Provides 60% of your base salary while on an approved leave for up to 6 weeks in a rolling 12-month period.

40-hour work schedule, Monday through Friday.

Medical insurance options to choose from, VSP Vision Insurance, and Delta Dental Insurance.

Opportunities for educational events, relationship building, and fun!

This is a non-exempt position. All overtime hours are paid at a time-and-a-half hourly rate.

Responsibilities

Support the preparation of proposals, SOQs, and qualification packages.

Coordinate deadlines, submission requirements, and deliverables.

Collaborate with technical staff to gather and organize content.

Draft and edit proposal narratives, project descriptions, and team resumes.

Format and assemble documents using KPFF and client templates.

Communicate with clients and KPFF Principals to coordinate submission requirements and schedules.

Maintain and update staff resumes and project sheets in Unanet.

Ensure consistency, accuracy, and quality across all materials.

Work closely with marketing team members, KPFF Leadership, engineers and project managers, and other internal teams.

Support team efforts to meet deadlines and deliver high-quality work.

Minimum Requirements

3+ years of marketing experience (AEC or professional services preferred)

Associate’s degree in Marketing, Communications, or related field

Strong proficiency in Adobe InDesign

Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote)

Experience with Microsoft Teams and SharePoint

General proficiency working in a PC/Windows-based environment

Strong written and verbal communication skills with a command of grammar and clarity

Ability to manage multiple deadlines daily in a fast-paced environment

Availability to work standard business hours (Monday through Friday)

Preferred Qualifications

Bachelor’s degree in Marketing, Communications, or related field

Experience with Unanet or similar CRM systems

Familiarity with Adobe Creative Cloud, including Photoshop and Illustrator

Experience with workload or task tracking systems

Work Style and Expectations

Takes ownership of their work and consistently follows through on commitments.

Communicates clearly, directly, and proactively.

Is able to manage responsibilities independently after an initial training period.

Is comfortable working with busy leadership and coordinating across multiple priorities.

Maintains a calm, thoughtful approach under pressure and tight deadlines.

Demonstrates strong attention to detail and organization in all work.

Humble and collaborative working style.

Physical Demands and Work Environment

Duties require in-person attendance, Monday through Friday, during our business hours of 8 AM to 5 PM at our office in Irvine, CA.

All duties are performed in a typical office environment while sitting at a desk or computer table.

Duties require the ability to actively engage with a computer for several hours per day.

May occasionally need to lift items up to 15 lbs.

After a successful training period, this role will transition to a hybrid work schedule, with time split between the office and remote work.

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.

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