Marketing and Program Coordinator

Job Title
Marketing and Program Coordinator

Department
College of Fine Arts

Location
UT Main Campus

Hours and Schedule
40 hours per week. Monday – Friday, 8:00 AM – 5:00 PM, with occasional evening and weekend support for events. In person first 45 days; thereafter one day per week remote flexibility.

Position Details
Central coordinator for College of Fine Arts (COFA) Career Services, responsible for communications, events, and administration.

Responsibilities

Communications: Serve as career services’ marketing and communications lead; write and disseminate digital content including a biweekly newsletter, announcements, and promotional materials; design print, digital signage, event posters, and student guides; collaborate with internal units and external partners; update web/digital copy on COFA website (Drupal), Career Services website (WordPress), and 12Twenty; represent career services within COFA Communications, design, and social media employee groups.

Events Management: Organize and support career services events, including college‑wide events and special programs; manage room reservations, submit facility requests, and provide logistical support as needed; assist with programmatic communications.

Administrative Support: Provide administrative support to the Director of Career Services; track and allocate budget; reconcile event budgets with the business office; monitor and maintain office subscriptions; create and update workflows and monitor project progress; perform other related duties as assigned.

Relationship Management: Build and maintain relationships with internal and community stakeholders; manage the room reservation process for communal spaces on Level 1 of the Doty Fine Arts Building; collaborate with COFA Undergraduate Studies and the Kendra Scott Women’s Entrepreneurship Leadership Institute; engage on‑campus and off‑campus parties to execute joint ventures in professional development and community impact.

Minor in Arts Management and Administration: Provide administrative support for the Minor in Arts Management and Administration; manage instructional pieces.

Required Qualifications

Bachelor’s degree and at least three years of program or project support experience.

Demonstrated ability to prioritize, build strategic relationships, and manage time and resources collaboratively.

Intermediate to advanced proficiency with Microsoft Office Suite (Excel, Outlook, PowerPoint, Teams).

Basic working experience with social media platforms (Facebook, Instagram, LinkedIn, Twitter, YouTube).

Self‑starter with the ability to work efficiently and flexibly in a fast‑paced environment with minimal guidance.

Required Competencies: Initiative, effective communications, managing multiple priorities, accuracy and attention to detail, teamwork, problem solving, service excellence.

Preferred Qualifications

Experience managing relationships and programs, engaging stakeholders at all levels.

Experience in vendor management and contract negotiation for events ranging from small to large scale.

Graphic design experience.

Creative facilitation of decision‑making group processes.

Familiarity with not‑for‑profit or public arts organizations such as museums, galleries, public arts programs, and performing arts centers.

Knowledge of event‑planning tools (Canva, Eventbrite, Mailchimp, Zoom).

Benefits

100% employer‑paid basic medical coverage.

Retirement contributions.

Paid vacation and sick time.

Paid holidays.

Other services and perks.

Salary Range
$55,000–$61,000.

Driving Requirement
This position requires a Texas class “C” driver’s license and a current three‑year driving record. Non‑resident applicants must obtain a Texas driver’s license within 30 days of becoming a resident.

Equal Opportunity Employer
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency
The University of Texas at Austin will not discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Employees who have access to compensation information cannot disclose pay to those without that access unless the disclosure is required by law or policy.

Relevant Note
This job description may not contain all assigned duties, responsibilities, or aspects of the job described. Even if you do not qualify or have specific experience in every facet of this role, we encourage you to apply.

Educational Substitution
Relevant education and experience may be substituted as appropriate.

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