Medical Writing Operation

Description:
Please note: in line with UCB policy, this role is VDI only. UCB will not be providing a laptop or equipment.

Please make sure you read the following details carefully before making any applications.

Part time - 20 hrs. per week
Must be online for meetings

Primary Purpose / Regulatory Responsibilities:
The Medical Writing Operations Specialist provides operational, process, and standards support to Global Medical Writing within Global Clinical Sciences & Operations (GCSO). The role supports the development, maintenance, and continuous improvement of medical writing SOPs, clinical standards, templates, and related training materials, ensuring inspection readiness and alignment with regulatory and industry standards.

This role focuses on standards implementation, SOP lifecycle support, process mapping, and enablement activities, working cross‑functionally to support compliant, efficient, and harmonized medical writing operations. The role may be fulfilled by internal staff or external contractors and does not include direct people management responsibilities.

Responsibilities
SOP & Standards Lifecycle Support
Support the authoring, maintenance, and updating of SOPs, standards, and controlled documents relevant to medical writing.
Support SOP lifecycle activities including impact assessment, readiness planning, implementation support, and inspection preparedness.
Maintain alignment with internal governance, regulatory requirements, and industry standards (e.g., TransCelerate, ICH M11).

Clinical & Protocol Standards Support
Support protocol and clinical document standards, including incorporation of external standards and guidance.
Maintain and update clinical document templates, ensuring consistency with evolving regulatory and industry expectations.
Support standardization and reuse initiatives across clinical documentation.

Process Mapping & Documentation
Develop and maintain process documentation and process maps (high‑level and detailed) using approved tools (e.g., iGrafix, Visio).
Maintain a catalog of medical writing processes, including linkages between SOPs, standards, templates, and training artifacts.
Support continuous improvement initiatives through clear documentation of current‑state and future‑state processes.

Training & Enablement Support
Support training development and preparation related to SOPs, standards, and templates.
Develop supporting materials such as training slide decks, reference guides, and communication materials.
Support identification of impacted stakeholders and coordination of training readiness activities.
Quality & Compliance Support
Support quality control (QC) activities related to SOPs, standards, templates, and training materials.
Support inspection readiness through accurate documentation, traceability, and controlled updates.
Ensure alignment with GxP expectations, internal SOPs, and applicable regulatory guidance.
Other responsibilities and projects that the Company may assign. xsgimln

Bachelors Degree
Prior experience in medical writing, clinical documentation, or related pharmaceutical roles.
Experience supporting SOPs, standards, processes, or quality systems in a regulated environment
Technical Skills & Systems Knowledge:
Veeva Vault (document and quality management systems)
Process mapping tools (e.g., iGrafix, Visio)
Microsoft 365 applications
AI‑enabled productivity tools (e.g., Microsoft Copilot)