Program Coordinator

Duke University School of Medicine, founded in 1930, is an inclusive community of outstanding learners, investigators, and clinicians. It is part of Duke Health, a world‑class academic medical center that includes Duke University Hospital, regional hospitals, and various community‑based programs.

Occupational Summary
The Center for Multiscale Immune Systems Modeling (MISM) is an NIH‑funded research and coordination hub that advances computational and mathematical models of immune and infectious diseases across multiple biological scales. This role plans, coordinates, and administers activities within the MISM Center’s Administrative Core under general supervision and serves as a liaison to MISM cores, cross‑cutting initiatives, and external partners to ensure timely completion of deliverables.

Work Performed
Administrative Support (Center‑Wide) – 30%

Receive assignments from MISM cores, cross‑cutting initiatives, and Administrative Core leads; break work into actionable subtasks or assign whole tasks to staff; distribute, track, and follow up on progress to ensure timely delivery of deliverables.

Coordinate administrative activities across MISM cores, workgroups, team science, and community‑building efforts; assist in developing and implementing procedures, workflows, and systems to support center objectives and improve operational efficiency.

Assist in developing and implementing administrative procedures, processes, and systems to support center‑wide activities.

Maintain liaison with internal teams, external partners, and Duke departments to facilitate center operations and accomplish programmatic objectives.

Support Administrative Core leadership in strategic planning and resource coordination.

Assist with Opportunity Funds administration, including grant application intake and tracking, reviewer coordination, meeting logistics, proposal feedback, post‑award follow‑up, and reporting support.

Perform other duties related to administrative support for MISM as directed.

Event and Conference Management – 40%

Coordinate annual conference and events planning activities, supporting planning committees and steering committees through all phases of event execution, including scheduling, agenda creation, action‑item tracking, pre‑read materials, and minutes documentation.

Assist in developing conference programs and schedules, coordinating speaker assignments, session moderators, and presentation logistics.

Create and manage online portals for conference session proposals, poster abstracts, and travel award applications; coordinate review, notification, and final approval processes.

Prepare budgets for conference logistics and route them through approval channels.

Monitor and evaluate conference effectiveness through pre‑ and post‑conference evaluation surveys.

Collaborate with Administrative Core personnel to support MISM seminars and other events, including speaker travel, meals, and venue logistics.

Manage social media platforms related to event promotion and engagement.

Perform other duties related to conference and event management as directed.

Communications and Coordination – 20%

Support public relations activities, including drafting newsletters, promotional materials, and communications about MISM events and initiatives.

Assist with developing content for publicity materials and coordinating release schedules.

Perform other duties related to communications and coordination as directed.

Additional Responsibilities – 10%

Perform other duties as assigned to support the mission of the MISM Center.

Required Qualifications
Education/Training
Work requires analytical, communications, and organizational skills generally acquired through completion of a bachelor’s degree program.

Experience
Work requires one year of experience in program administration or academic, instructional, or counseling activities to plan, coordinate, and implement a variety of program activities and events.

OR an equivalent combination of relevant education and/or experience.

Skills

Strong project management abilities with a demonstrated capacity to coordinate complex, multi‑stakeholder initiatives.

Excellent organizational skills with attention to detail and ability to manage multiple tasks and workstreams simultaneously.

Ability to apply logic and reasoning to identify solutions, evaluate program performance, and implement improvements.

Experience with budget tracking and financial coordination for events and programs.

Strong written and verbal communication skills for interdisciplinary audiences.

Ability to work independently and collaboratively within a multidisciplinary research environment.

Proficiency with Microsoft Teams, Word, and PowerPoint.

Experience with digital communication tools and social media platforms.

Demonstrated ability to quickly learn new digital platforms.

Preferred Qualifications

Experience with Microsoft 365 collaboration tools such as SharePoint, Planner, Lists, and Forms.

Experience with scientific conference planning or academic event coordination.

Proficiency with event management workflows, survey tools, and online submission portals.

Anticipated Pay Range
Duke University provides an annual base salary range for this position of USD $44,766.00 to USD $71,706.00. Compensation may vary based on scope, responsibilities, experience, education, and skills.

Benefits
Duke offers comprehensive medical and dental care programs, generous retirement benefits, and a wide array of family‑friendly and cultural programs to eligible team members.

Equal Opportunity Employer
Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or military status.

Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential physical and/or mental abilities. Additional information and reasonable accommodations can be requested with Duke Access and Accommodations Services (email: DAAS@duke.edu; phone: 919‑668‑1267).

Read more about Duke’s commitment to affirmative action and nondiscrimination at hr.duke.edu/eeo.

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