Assistant Director, Intramural Sports

The Assistant Director of Intramural Sports is responsible for administrating the Intramural Sports Program including: sport leagues, special events, tournaments and student employment for a program serving approximately 1000 individual participants each year. The Assistant Director is responsible for all aspects of team, individual and special event sports programming including risk management, policies and procedures, scheduling and event management, and daily business operations.

ESSENTIAL FUNCTIONS

Intramural sports program and budget management:

Responsible for all aspects of team, individual and special event sports programming including risk management, policies and procedures, scheduling and event management, and daily business operations

Manage all IM equipment purchases for program

Market programs on campus

Produce revenue through the Intramural Pay to Play program

Manage IM Leagues software system for payment collection, registration, scheduling, and waiver management

Manage Intramural operational and payroll budgets

Student staff supervision and development:

Supervise the student staff for the Intramural program, conduct weekly meetings and annual performance review, manage performance challenges and progressive discipline

Recruit, hire, train, schedule, evaluate and develop part-time student staff of Intramural Managers, Scorekeepers and Officials

Create training programs that foster student staff development departmentally and divisionally

Meet weekly with Intramural Managers and provide leadership and mentor opportunities

Manage and approve payroll time submissions for student employees

Program assessment:

Coordinate development and review of Student Learning Outcomes departmentally

Track program data and report monthly for our divisional Key Performance Indicators

Assist in development of departmental goals in support of departmental assessment

Assist in departmental annual assessment report

Communication and collaboration:

Provide high level monthly and annual reports for Director of Recreational Sports with a target audience including Senior Director of Student Affairs and Vice President of Student Affairs

Serve on divisional and University committees as appointed

Meet weekly with departmental professional staff and student manager staff

Communicate with divisional and University departments as needed

Manage indoor reservations for the HUB 4th floor and rooms 102/103

KNOWLEDGE, SKILLS AND ABILITIES

Depth of knowledge: Firm working knowledge of concepts, practices and procedures and ability to use in varied situations.

Intermediate communication (verbal and written) skills

Intermediate analytical skills, project/process management skills, computer/technical skills, office/administrativesupport skills, and equipment operation skills

Internal and external interaction/collaboration of the following:

Exchange of routine, factual information and/or answering routine questions

Exchange detailed information or resolve varied problems.

Develop and maintain relationships to enhance work flow and work quality.

Identify needs/concerns of others, determine potential solutions, resolve or redirect appropriately.

Resolve conflict, negotiate or collaborate on major projects.

Internal interaction/collaboration of the following:

Access to and/or works with sensitive and/or confidential information.

Persuade, gain cooperation and acceptance of ideas or collaborate on significant projects.

Handle sensitive issues and facilitate collaboration at the highest level.

Decision making: Decisions have major implications on the management and operations of an area within a department. Job may contribute to important strategy, operational and business decisions that affect the department.

Nature of problems: Problems are varied, requiring analysis or interpretation of the situation. Problems are solved using knowledge and skills, and general standards and past practices.

Degree of independence of action: Results are defined and existing practices are used as guidelines to determine specific work methods and carries out work activities independently; supervisor/manager is available to resolve problems.

OTHER

Ability to perform other job-related duties as assigned

Outdoor environment with potential for extreme heat and/or extreme cold

Frequently exposed to contagious or infectious diseases

EXPERIENCE AND EDUCATION

Master’s degree required in Recreation, Physical Education, Kinesiology, SportsManagement/Administrationor related field

1-3 years of relevant experience

2-year graduate assistantship will count as 1 full year of experience

CPR/AED/First-Aid Certification

Or, willingness to obtain certification within the first 90 days of being hired

Benefits - applies only to full-time positions
Xavier University offers a wide array of complementary and affordable benefit options to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class:

Comprehensive insurance plans including medical, dental, vision and prescription coverage.

Tax advantaged accounts including health savings accounts, flexible spending accounts, and dependent care account.

Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.

Generous paid time off work options including vacation, sick leave and holidays.

Tuition remission for employees and their eligible dependents.

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