Personal Assistant to Founder & Creative Director

Calendar & SchedulingCo-manage the Founder's Google Calendar, maintaining visibility and alignment across all personal and professional commitmentsSchedule and send invites for internal team meetings, external calls with press, vendors, and partners, personal appointments, and hiring-related interviewsConfirm and reschedule meetings on the Founder's behalf, serving as the primary point of contact for calendar coordinationFollow up after meetings as needed to ensure next steps and commitments are trackedRegularly coordinate scheduling across multiple time zones with domestic and international contactsProactively identify and resolve calendar conflicts, protecting the Founder's time and focusEmail & CommunicationsMaintain full access to and day-to-day management of the Founder's Gmail inboxTriage incoming email, flagging urgent or high-priority items for the Founder's attention and handling or delegating the restDraft and send correspondence on the Founder's behalf across a range of contexts press and PR inquiries, vendor and partner outreach, internal team communications, and personal correspondenceFollow up on outstanding threads to ensure nothing falls through the cracksArchive and organize processed emails to maintain a functional, clutter-free inboxManage inbox noise, including unsubscribing from irrelevant lists and reducing low-value volumeMaintain a running log of open and pending email threads requiring action or responseTravel & LogisticsOwn end-to-end travel planning for the Founder, including research and booking of flights, hotels, car rentals, and car service or rideshare coordinationBook and coordinate travel for the Founder's family members and team members as neededPlan both domestic and international trips spanning work travel (factory and maker visits, trade shows, brand activations) and personal travel including family tripsManage all visa applications and travel documentation for international travelBuild comprehensive, consolidated travel itineraries with all logistics, confirmations, and need-to-know details in one placePrepare packing lists and handle pre-trip logistics to ensure the Founder is fully set before departureProvide active support during travel tracking flights for delays, remaining on-call for issues, and handling rebooking or cancellations as they ariseFinance & Administrative SupportReceive, log, and code incoming invoices to the appropriate budget category using Google SheetsProcess vendor and supplier payments directly via credit cardCollect and organize the Founder's receipts for expense tracking and reportingServe as a regular liaison with the company's accountant or bookkeeper, providing documentation and supporting ongoing financial record-keepingSocial Media SupportAssist in the day-to-day management of the Founder's social media presence across platforms including Instagram and LinkedInShoot casual, iPhone-based content in the moment capturing outfits, everyday moments, travel, and brand activity as they happenSource or suggest content ideas that align with the Founder's aesthetic and personal brandWrite captions and copy that reflect the Founder's voice and engage her audienceHandle posting and scheduling across platforms to maintain a consistent presenceMonitor and engage with followers through comments and DMsPrior social media experience preferred; a genuine interest in fashion, lifestyle content, and social media culture is essentialPersonal AssistanceManage personal appointments for the Founder, including scheduling medical, salon, and other personal commitmentsManage the Founder's children's schedules and events, including coordinating logistics and fielding related emailsSource gifts and handle personal shopping as neededPlan and book personal and family travel, including full itinerary coordinationAssist with home and vehicle-related tasks and logisticsRun errands and handle pickups on the Founder's behalfMaintain the highest level of discretion and confidentiality across all personal mattersSkills & QualificationsProven experience as a Personal Assistant, ideally supporting a founder, creative director, or senior executive in a fast-paced environmentFamiliarity with the fashion or creative industry strongly preferredProficiency in Google Workspace, including Gmail, Google Calendar, Drive, and SheetsExperience with project management tools such as Asana, Notion, or Monday.comFamiliarity with AI tools and a curiosity for how they can improve productivity and workflows preferredExceptional organizational skills and meticulous attention to detailStrong written communication skills with the ability to write confidently in another person's voiceComfortable managing multiple competing priorities with a high degree of autonomyEvent planning experience a plus, but not requiredSocial media experience preferred, particularly across Instagram and LinkedInHigh degree of professionalism, discretion, and trustworthinessFlexible and adaptable comfortable with a hybrid schedule and willing to lean in when the role demands itAt Cleobella, we are dedicated to making a positive impact on society and the environment. We believe that by integrating social and environmental responsibility into our core operations, we can contribute to a sustainable future for all. Our commitment extends beyond this role and is woven into the fabric of our organization. We are also committed to fostering a diverse and inclusive workplace where all individuals, regardless of their background, race, ethnicity, gender, sexual orientation, age, disability, or any other characteristic, are valued and respected. We believe that diversity of thought and experience leads to innovative solutions and enhances our company culture. We want an environment where everyone can thrive and contribute their unique skills and perspectives to our team.
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