Program Coordinator II

Job Title
Program Coordinator II

Agency
Texas A&M University

Department
Center For Executive Development

Proposed Minimum Salary
$3,750.00 monthly

Job Location
College Station, Texas

Job Type
Staff

Job Description
Who We Are

Texas A&M University’s Mays Business School is a vibrant learning organization of more than 175 faculty members, 125 staff members, and 6,400 undergraduate and graduate students in accounting, finance, management, management information systems, marketing, and supply chain management. The vision is to advance the world’s prosperity by providing a better future for generations. The Center for Executive Development (CED) at Mays Business School provides fully custom executive education programs that cultivate ethical leaders, embodying Texas A&M’s traditions of excellence, integrity, leadership, loyalty, respect, and selfless service.

What We Want
Program Coordinator II is responsible for working collaboratively with leadership to plan, develop, administrate, and implement quality programs to effectively meet participant needs and the objectives of CED and Mays Business. They will work closely with client stakeholders to ensure that program goals are met or exceeded.

Salary
$45,000 - $60,000 annually (compensation commensurate with experience).

Job Requirements
Required Education & Experience

Bachelor's degree or equivalent combination of education and experience.

Four years of experience in project management, event coordination, program administration, or closely related experience.

Preferred Qualifications

Experience with Microsoft Office Suite, Adobe Creative Suite, registration software, HubSpot, Monday.com, Canva.

Five or more years of experience in project management and event coordination.

Supervisory experience.

Experience working with high-level executives and industry professionals.

Knowledge, Skills, And Abilities

Ability to manage multiple projects under timelines.

Strong organizational and time management skills.

Adapt rapidly to changing situations or last‑minute challenges.

Strong knowledge of spreadsheets, databases, and presentation skills.

Ability to work in a fast‑paced, multi‑dimensional environment with high professionalism, accuracy, and consistency.

Effective and professional communication with industry professionals.

Responsibilities
Program Coordination

Primarily responsible for coordination of designated CED programs.

Serves as primary point of contact for vendors, participants, and faculty.

Coordinates dates and hours of programs in conjunction with other CED programs.

Directs or assists with logistical activities to promote program success; verifies expenses are within budget and explains variances.

Submits compensation approval memos and payment requests to the CED business office.

Assists in establishing short‑and long‑term goals and strategic planning for the director’s client portfolio.

Strategically plans programs with other team members.

Collaborates with Program Directors to create programs for new and returning clients.

Develops and maintains relationships with stakeholders including clients, faculty, vendors, and center staff.

Reserves hotel rooms for participants.

Uses a CRM to create forms, portals, populations, fields, prompts, event templates, and rule automations; adheres to security protocols and access standards.

Attends and participates in meetings to innovate and improve the CRM.

Participant & Team Coordination

Schedules participant transportation to and from venues.

Arranges and implements orientation and group banquets at different locations.

Arranges catering of meals, including lunches and some dinners.

Schedules group pictures.

Builds and implements program orientation, including speaking at orientation.

Assists in other programs as needed.

Coordinates with Administrative Coordinators/Executive Assistant for ordering supplies for CED.

Develops and updates training materials; delivers training for program coordination and trains student workers.

Performs other duties as assigned.

Instructor Coordination

Coordinates curriculum and class schedules with faculty and staff.

Ensures adequacy of presentation materials.

Ensures availability of necessary training aids and assembly of training notebooks and related materials.

Program Follow‑Up

Provides written feedback to presenters to help them meet objectives and maintain quality programs.

Communicates with participants about seminar pros and cons.

Ensures programs are delivered within budgets; identifies and explains any budget discrepancies to the Program Director.

Benefits

Medical, prescription drug, dental, vision, life, and AD&D benefits.

Flexible spending accounts and long‑term disability insurance, with Texas A&M contributing to employee health and basic life premiums.

12–15 days of annual paid holidays.

Up to eight hours of paid sick leave and at least eight hours of paid vacation each month.

Automatic enrollment in the Teacher Retirement System of Texas.

Health and wellness: free exercise programs and release time.

Professional development: free LinkedIn Learning training, webinars, and limited financial support for conferences, workshops, and more.

Educational release time and tuition assistance for completing a degree while a Texas A&M employee.

Living Well program – supportive of employees.

Equal Opportunity / Veterans / Disability Employer.

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