Administrative/Communications Manager - Living Waters of Hope

Administrative/Communications Manager - Living Waters of Hope

Job Title: Administrative and Communications Coordinator

(Please note this is a hybrid position, applicants must live within 30 minutes of Canby, Oregon.)

Mission Statement:

Living Waters of Hope exists to restore hope and dignity to women affected by domestic abuse and to equip others to do the same.

We are seeking

a highly organized, compassionate, and mission-driven Administrative & Communications Coordinator to support the day-to-day operations and communications of our growing nonprofit ministry. This role is ideal for someone who thrives in both administrative systems and people-centered ministry work.

The Coordinator will

support executive operations, communications, donor systems, bookkeeping support, and ministry programming while helping ensure the smooth functioning of our organization and outreach efforts.

Living Waters of Hope provides:

Online support classes to women across the United States

International support classes

Training for faith leaders, friends, and family members of victims and survivors of domestic abuse

Position Summary
The Executive Administrative and Communications Coordinator provides essential operational, financial, and communication support to

Living Waters of Hope (LWOH) . This role is vital in supporting the Executive Director and ensuring the smooth day-to-day operations of the organization.

This is a

hybrid position

for someone living within 30 minutes of Canby, OR, requiring a highly organized, detail-oriented, and compassionate individual who can manage a wide range of administrative, financial, and communication tasks. The role also supports

Oasis Bible Study support classes for victims and survivors of domestic abuse , assists with donor relations, and oversees key organizational systems and platforms.

In this role, you will serve as the backbone of our digital operations—ensuring communications reach the right people, systems run efficiently, and tools are well-integrated and maintained.

Position Details

Hours:

25-30 hours per week

Pay:

$23-$25/hour

Location:

Hybrid (remote with some in-person and local responsibilities)

Reports to:

Executive Director

Core Values
We are seeking a team member who demonstrates:

Integrity

Compassionate and empathetic approach

Honesty and trustworthiness

Professionalism

A positive, teachable attitude

Ability to receive constructive criticism

Ability to resolve conflict in a healthy and respectful manner

Key Responsibilities
1. Administrative Support
Goal:

Support the Executive Director and other team members to ensure the smooth operation of Living Waters of Hope.

Handle incoming and outgoing correspondence (email, phone, and mail)

Maintain office supplies and printed materials (inventory and ordering)

Assist with reports, statistics, and information for the Executive Director

Submit staff hours for payroll processing every two weeks

Onboard new employees and assist with staff coordination

Maintain compliance with legal and governmental requirements for nonprofits

Support ministry operations through IT, systems platforms, and software needs

Maintain organized digital and physical filing systems

Coordinate schedules, meetings, and administrative workflows

Perform accurate data entry and record keeping

Assist other team members as needed to support overall operations

Help with special projects and events as assigned

2. Bookkeeping

Review and code financial transactions (expenses and income) according to the chart of accounts provided by the accountant

Organize and maintain digital financial records

Input checks into the Bloomerang software

Ensure accuracy, completeness, and consistency of all coded transactions

Communicate with the accountant regarding discrepancies or questions

Meet monthly deadlines for financial coding and reporting

Maintain strict confidentiality of all financial information

3. Communications & Digital Platform Management

Assist in managing internal and external communications (emails, newsletters, updates)

Ensure consistent messaging aligned with LWOH’s mission and values

Coordinate communication between staff, volunteers, donors, and stakeholders

Support content organization for social media, website, and outreach

Maintain and manage digital platforms, including:

Google Workspace (Google docs and worksheets)

Kajabi

Bloomerang

Zoom

Canva

Facebook

TechSoup

Excel

Microsoft OneDrive (Word and PowerPoint)

Ensure systems are efficient, accessible, and integrated

4. Ministry & Program Support

Assist the Program Manager with Oasis-related programming and coordination

Help manage donor gifts and relationships with care and professionalism

Provide general support to advance the mission and outreach of LWOH

Qualifications

A heart to work for a non-profit biblically-based ministry serving abused women

Proven experience in detailed oriented administrative tasks and responsibilities

Strong written and verbal communication skills

Strong attention to detail and accuracy

Excellent organizational and time management skills

Proficiency with computer software and digital platforms and willing to learn new platforms

Ability to work independently with a self-starter mindset

Ability to work as a team player

Familiarity with basic bookkeeping and accounting principles and financial coding

Ability to manage multiple systems and responsibilities effectively

High level of integrity and ability to maintain confidentiality

Teachable attitude with a positive, solution-oriented approach

Passion for the mission of Living Waters of Hope: restoring hope and dignity to women affected by domestic abuse and equipping others to do the same

Demonstrates a professional attitude, presence, and appearance

Preferred Qualities

Experience working in nonprofit or ministry environments

Experience with IT platforms, AI, and management systems

Ability to improve systems and streamline processes

Experience in grant writing, submission, and follow-up

Compassion and sensitivity when supporting survivors of domestic abuse

Strong interpersonal and relational skills

Canva and social media experience is a plus

To apply, submit a cover letter and resume.

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