Executive - Accounts Payable

The Executive – Payable is responsible to provide administrative support to the department by ensuring accurate and timely payments of all expenses to vendors and suppliers and staff as well as effective implementation and execution of the Accounts Payable functions.

KEY RESULT AREAS/ RESPONSIBILITIES

To sort out invoices/PO received

To check that the invoices are properly recorded in the accounting system in accordance with the chart of accounts, with appropriate and complete descriptions.

Check invoices, receipts, Debit/credit notes, purchase orders for accuracy and appropriateness of payment

Perform 3-way match to ensure that supplier invoices are supported by Delivery Order, and Purchase Order before preparing payment

Respond proactively and promptly to queries from suppliers or other stakeholders on billing and payment and refer, when necessary, to the appropriate persons for further action

Prepare payment for suppliers and miscellaneous payments by cheque, telegraphic transfer and GIRO/Rentas, distribute/follow up for authorized cheque signatures and distribute/mail on timely basis

Ensure that all invoices, payment vouchers and other records are properly indexed and filed, maintain these files safely, correctly and clearly labelled (whether hard copy or softcopy)

Run bank reports on monthly basis for uncleared cheques and to claim back uncleared cheques and to reissue to suppliers where applicable

Keep records of incoming and outgoing payments and to maintain accurate and complete accounting files and records

Assist in analysing internal processes, recommend and implement procedural or policy changes to improve operations

Communicate proactively with superior and other colleagues of any concerns or potential issues

Undertake any other duties that may be assigned from time to time

MINIMUM ACADEMIC/ PROFESSIONAL QUALIFICATION
Preferably Bachelor’s Degree in Accounting/Finance/Business Admin

RELATED EXPERIENCE
At least two (2) years of related working experience

Knowledge and skills of using computer software applications and accounting applications.

Possess a good command of English and Bahasa Malaysia

COMPETENCIES (BEHAVIOURAL)

Able to take and execute instruction well

Good team player. Able to establish and maintain positive and co-operative working relationships with other colleagues and contacts

Willingness to learn and ability to adapt to change

Takes initiative to ensure effective completion of work, including prompt follow up and escalation of issues where necessary

Detail oriented

Has a strong sense of responsibility

High standards of excellence

Able to work under tight deadlines and to multi-task where necessary

Strong sense of urgency and has the ability to prioritize workload effectivelyAble to maintain confidentiality

The company reserves the rights to amend or include additional details towards your job description at any point of time in any form of communication.

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