Senior Writer

Senior Writer – Correspondence Management
Location: Rockville, MD (onsite)

Primary Responsibilities

Provide correspondence management support for senior executives, program office, and stakeholders.

Research, organize, write, edit, and produce final products for complex documentation.

Recommend organization, layout, editorial standards, and information relevance.

Coordinate documents with internal and external stakeholders.

Develop department editing standards and styles; check documents for spelling, grammar, and content.

Interview subject matter experts and leadership personnel to develop or confirm content and requirements.

Essential Duties and Responsibilities

Work with clients at the U.S. Department of Health and Human Services to plan and implement communications activities to advance their mission.

Receive, review, and process incoming correspondence, including letters, memos, emails, and other forms of communication.

Ensure accurate and complete documentation of all incoming and outgoing correspondence.

Maintain a tracking system for correspondence, including assignment of appropriate action officers and tracking the status of each item.

Document standard operating procedures and guidelines for correspondence management processes.

Finalize approved responses and ensure timely delivery to the appropriate recipients.

Comply with NARA standards for document management.

Maintain a database or electronic filing system for easy retrieval and reference of correspondence.

Conduct thorough reviews of outgoing correspondence to ensure accuracy, clarity, consistency, and adherence to established standards.

Verify the proper use of templates, formats, and styles in correspondence.

Coordinate with relevant stakeholders to gather information and draft responses to correspondence, ensuring adherence to established guidelines and policies.

Perform proofreading, editing, and formatting tasks as necessary.

Cross‑reference information and data to ensure consistency and accuracy across different correspondence items.

Prepare (write) draft replies for review and approval by designated officials.

Contribute to daily, weekly, and monthly reports.

Job Qualifications and Requirements

Bachelor’s degree required

4+ years of related experience

Proficient in Microsoft Office Suite

Excellent verbal, interpersonal, and written communication skills

Ability to maintain up‑to‑date knowledge of current editorial practices

Ability to multitask in a fast‑paced environment

Strong attention to detail required

Experience working with American Indian and Alaska Native communities preferred

Experience working directly for or with federal health agencies strongly preferred

Good track record as evidenced by favorable reference checks

Ability to obtain and maintain a security clearance.

Miami Environmental & Energy Solutions/Miami Federal is an Equal Opportunity Employer.

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