Senior Proposal Coordinator

Results Statement
The mission of a Senior Proposal Coordinator for HVJ, a leading civil engineering firm in Texas, is to assure client, employee, and business associate satisfaction.

Preparation of statement of qualification (SOQ)

Preparation of subconsultant qualification data packages as requested by clients

Maintaining a quality database of company information

Ongoing Work

Leads SOQ preparation for public infrastructure pursuits.

Owns proposal standards

Mentors junior staff

Maintains a consistent firm qualification database

Position Specific Standards

Delivers submittals on time

Exercises integrity and confidentiality in all processes

All information is double‑checked during data entry, prior to sending/posting

Can learn new Generative AI tools for SOQ preparation

Is resourceful and competent in establishing priorities, managing time, gaining cooperation from others, monitoring progress, problem‑solving, and closing the loop on outstanding requests and tasks

Key Criteria/Requirements

Bachelor’s degree preferred in marketing, business, communications, journalism or any other relevant field

Minimum 5 years of related experience such as proposal coordinator or marketing coordinator in the civil engineering industry

Strong skill/experience in Adobe InDesign, Microsoft 365 and Generative AI Tools for SOQ preparation

Experience with Deltek Vision, Deltek Vantagepoint, HubSpot or similar CRM systems is a plus

Key Competencies

Gratitude

Excellence

Mutual respect/likeability

Integrity

Caring/listening

Resourceful/initiative

Organized/planner

Team player/team builder

Judgment/decision making

Customer focused

Communicative

Benefits

401(k) and 401(k) matching

Dental, health & vision insurance

Employer‑paid life, AD&D, and disability insurance

Paid time off

8 paid holidays

Employee Assistance Program

Referral program

Professional development & growth opportunities

Tuition reimbursement

Incentive pay eligibility

HVJ is an Equal Opportunity Employer.

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