Program Manager, Undergraduate Research & Creative Endeavors

Program Manager (A) – University of Miami
The Program Manager (A) leads the planning, execution, and delivery of program initiatives, ensuring they align with organizational objectives. The Program Manager supports the daily administration of assigned programs within the department and assists with implementing initiatives effectively. The incumbent focuses on delivering quality programs to university faculty, staff, and other key stakeholders and acts as a point of contact for communication between leadership, faculty, students, and staff.

Responsibilities

Support the leader with managing assigned program components and preparing documentation and reports.

Establish, maintain, and report on program effectiveness, ensuring alignment with objectives.

Assist with managing program budget by monitoring expenditures.

Stay abreast of market trends and legislation impacting program functions.

Verify, organize, and prepare grants, procurement, and other program‑relevant documents.

Coordinate logistics for program events and activities.

Partner with other departments and external entities to increase program awareness.

Identify new needs and emerging issues and develop innovative programs, initiatives, and resources.

Coordinate communication to the broader community through social media and the website.

Manage both student and professional staff to ensure that goals and output align with the office mission.

Adhere to University and unit‑level policies and procedures and safeguard University assets.

Provide leadership, oversight, and assessment for all undergraduate research programs and initiatives.

Contribute to visioning, strategic planning, and daily operations of the office in alignment with institutional goals.

Direct the planning and execution of UGR‑sponsored events, such as the annual Research, Creativity, and Innovation Forum.

Advise students on defining research interests, securing faculty mentors, and applying for internal and external research opportunities and funding.

Lead application and selection processes for UGR‑sponsored opportunities, ensuring equitable access and clear communication.

Establish systems for ongoing student check‑ins to monitor progress, resolve challenges, and collect data.

Serve as co‑advisor to UConnect, assisting with programming, the schools/colleges advisory committee, and supporting any organizational needs.

Build and sustain cross‑sector partnerships with schools, research centers, nonprofits to expand opportunities for undergraduate researchers and creative endeavors.

Lead multi‑stakeholder initiatives, projects, and grants, ensuring alignment with institutional priorities, clear communication, and timely delivery of outcomes.

Conduct outreach across UM colleges and departments to assess needs and understand how research and creative endeavors are defined in different disciplines.

Identify opportunities for funding or collaboration that advance the office’s mission.

Assist with proposal conception, writing, budgeting, and submitting proposals, working with partners to ensure adherence to deadlines.

Oversee data collection, analysis, and reporting for research initiatives, maintaining student records in accordance with funding agency and university policies.

Manage grant budgets, deliverables, and timelines, ensuring accountability and alignment with program goals.

Direct strategic communications for digital and print platforms, including newsletters, social media, website, marketing materials, and presentations.

Maintain current knowledge of the professional and academic requirements for the various health professions.

Assist students in initiating a UDR file, coding students in the university system, and providing student access to any resources they may need.

Oversee day‑to‑day programmatic operations, including scheduling appointments, responding to inquiries, phone calls, walk‑ins, and overseeing student activities.

Develop and implement strategic initiatives and policies to enhance the advising and mentoring programs in UGR.

Lead assessment and evaluation efforts, including faculty and student surveys, data analysis, and reporting; translate findings into actionable program improvements.

Oversee comprehensive advising programs, workshops, student organizations, and events to educate students about career paths, admission requirements, application processes, and professional development opportunities in pre‑health research.

Review and implement relevant technology tools to support and enhance advising and management processes in pre‑health.

Support integration of advising practices into the College's student success platform.

Provide leadership on the development of appropriate pre‑professional advising service models and activities.

Collaborate with other departments and stakeholders to develop joint initiatives, such as research opportunities, internships, and fellowships.

Stay updated with current trends, developments, and changes in graduate and professional school education, including admission requirements, emerging careers, and standardized testing policies and procedures.

Identify research funding opportunities to support office initiatives and student programs.

Develop and administer surveys to collect data to evaluate programs in Pre‑Health.

Manage the preparation of reports, presentations, and proposals related to student programs in Pre‑Health for internal and external stakeholders.

Analyze trends from data to make data‑driven informed decisions about programming.

Manage strategic communication including electronic newsletters, social media, and office website.

Serve as the primary administrator for the Pre‑Health website.

Assist with recruitment, training, and supervision for staff, ensuring their ongoing professional development and adherence to best practices.

Train and supervise Federal Work‑Study student employees, delegating tasks that support programming, communications, and office operations.

Qualifications

Education: Bachelor’s degree in a relevant field; Master’s degree preferred.

Minimum three (3) years of relevant experience.

Knowledge of business and management principles.

Ability to direct, manage, implement, and evaluate department operations.

Ability to establish department goals and objectives that support the strategic plan.

Excellent writing skills with strong command of grammar, spelling, and punctuation.

Strong communication skills with the ability to present information effectively and respond to inquiries.

Organizational skills with the ability to manage multiple programs, events, and advising appointments simultaneously.

Strong time‑management skills, with capacity to handle multiple priorities and meet deadlines.

Self‑starter with strong analytical and problem‑solving skills.

Demonstrated ability to handle confidential information with discretion.

Strong interpersonal skills and ability to establish rapport with students from diverse backgrounds, including underrepresented populations.

Demonstrated leadership abilities and experience managing a team of advisors, mentors, or related personnel.

Experience with academic advising tools and platforms (e.g., student information systems, scheduling software, online collaboration platforms).

Familiarity with academic advising principles, student development theories, and best practices in mentorship and career counseling.

Job Status: Full time

Employee Type: Staff

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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