Director of Booking | Full Time | Ryan Field at Northwestern University

Oak View Group
Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end‑to‑end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world‑class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents.

Position Summary
The

Director of Booking

reports directly to the SVP. The Director of Booking will support the department in bringing best‑in‑class concerts and family entertainment to the venue, assisting in event development, event creation, booking calendar distribution and maintenance, communication of rental rates and policies, and maintenance of ongoing communication with agents, managers, promoters, producers, and other key live entertainment personnel. The Director of Booking will use creativity in an outbound sales effort to solicit and create for the venue.

This role pays a yearly salary of $150,000 – $170,000 and is bonus eligible.

Benefits for FT roles
Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

This position will remain open until September 4, 2026.

About the Venue
The new

Ryan Field

will create a world‑class home for Northwestern University Athletics and a best‑in‑the‑nation football experience for fans and players, and be a year‑round asset for the community.

Responsibilities

Manage the booking calendar, including sending availabilities in a timely manner, placing holds, and routine calendar clean‑up and maintenance.

Manage booking for non‑traditional content, including but not limited to family shows, special events, etc.

Establish and maintain excellent relationships with key industry personnel, including agents, promoters, managers, etc.

Communicate rental policies and procedures to prospective clients, including rental fees, expenses, labor rates, catering services, available equipment, etc.

Collaborate with other departments for ideation and execution of events in ancillary spaces, including outdoor plazas, stages, VIP areas, etc.

Prospect and develop new business opportunities.

Coordinate and maintain internal and corporate event requests.

Prepare, issue, and track event license agreements and insurance requirements and ensure fully executed copies are returned prior to events.

Assist with event settlement, as needed.

Facilitate the communication of pertinent event information with internal departments.

Collaborate with other departments for ideation and execution of world‑class backstage experiences for artists and touring crews.

Develop and create talent offers.

Assist with attracting event sponsorships and grant opportunities for theater events.

Other duties as assigned.

Qualifications

5–7+ years of related experience in the public assembly industry (theaters, stadiums, arenas, and/or convention centers).

Bachelor's Degree in a related field. Relevant education and experience will be considered.

Strong computer skills, including Word, Excel, PowerPoint, and applicable standard applications.

Demonstrated knowledge of the principles, practices, and terminology of the live entertainment industry.

Demonstrated creative thinking in an outbound sales role.

Ability to develop and analyze financial pro formas for events based on historical performance and current market conditions and recommend appropriate actions/changes to meet business goals.

Ability to work with and maintain highly confidential information.

Experience with calendar booking software, including Prism, is a plus.

Experience with Prism, Ticketmaster, and TMOne is a plus.

Minimal travel ( Must be able to work a flexible schedule, inclusive of weekends, nights, and holidays as required.

Equal Opportunity Employer
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

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