Senior Marketing Coordinator

Position Summary
Ghirardelli Associates is seeking a Senior Marketing Coordinator to support business development and marketing initiatives under the direction of the Business Development Manager. The role collaborates with engineers, managers, and technical experts to produce high-quality proposals, rosters, award submittals, resumes, and project descriptions.

Responsibilities

Participate in or lead a proposal team responding to RFPs, RFQs, awards submittals, roster applications, and other pre-proposal activities.

Attend pre-proposal meetings as needed.

Develop compelling marketing proposals and supporting materials.

Compile proposal content—including graphics, text, forms, and subconsultant materials—into polished, client-ready packages.

Create qualification packages, resumes, project descriptions, and award submittals tailored to specific pursuits.

Support pursuit and presentation activities as required.

Conduct client research and manage leads to support business development and project teams.

Ensure all marketing deliverables meet Ghirardelli Associates’ high standards for quality and maintain supplies of marketing collateral and promotional items.

Contribute to internal communications, including social media content, newsletters, and website updates.

Skills & Qualifications

Bachelor’s degree in Project Management, Marketing, Business Administration, or a related field.

Minimum of 5 years of relevant experience; CPSM certification preferred.

Excellent communication and coordination skills (oral and written).

Strong writing and editing abilities.

Excellent interpersonal and collaboration skills.

Advanced graphic design and document layout skills.

Proficiency in Adobe InDesign and Adobe Creative Suite.

Skill in Microsoft Word, Excel, and PowerPoint.

Superior interpersonal, organizational and time-management skills.

Highly organized with strong attention to detail.

Ability to produce high-quality materials under deadline pressure.

Capable of working independently and within a team environment.

Willingness to travel occasionally.

Physical Demands & Working Conditions
The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the associate is regularly required to sit for up to 8 hours per day, use hands for repetitive tasks, occasionally stand, and frequently lift up to 10 pounds (occasionally up to 25 pounds).

Benefits

Competitive PTO

9 paid holidays

Bonus programs

Company vehicle (depending on assignment)

Medical insurance

Dental insurance

Vision plan

Flexible spending plan (FSA)

Health spending account (HSA)

Wellness rewards program

Life insurance

Profit sharing

401(k) plan (employer matching program)

Generous education allowance

EEO Statement
Ghirardelli Associates is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Compensation
$38.00-$54.00 per hour (the wage range listed above is for this specific job posting and hire).

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