Program Assistant, Non-Supervisory

Job Title

In a non-supervisory capacity participate in clerical, technical, and administrative work for a Division or Department, relieving executives and professional staff of routine work, or provide support to specific programs and activities ensuring efficient operation. This position is currently open for Public Works - Solid Waste & Recycling.
Working Conditions

Normal office setting. This position currently works on-site only.
*The City of Minneapolis does not sponsor applicants for work visas.
Assist with routine administrative detail in the absence of the supervisor.
Interpret policies and handle requests for technical information on functions and procedures of the assigned department.
Act as a liaison with other agencies, attorneys and administrators.
Perform research, evaluation and analysis.
Prepare presentations as required.
Assist with the production of publications and newsletters, contracts and other important correspondence.
May process personnel matters for the division or department.
Establish and maintain records, clerical procedures, forms, etc.
Represent the division/department head at meetings.
Take and transcribe meeting minutes.
Schedule and organize meetings for assigned executive staff.
Supervise and/or participate in complex record keeping, including developing policies for the records.
Assist in the preparation of the budget and other financial records.
Supervise and/or maintain important program tables and database information on computers.
May, under supervision act as a coordinator for specific projects or programs.
Minimum Qualifications

Post High School education or equivalent
Minimum Experience

Three years of related work experience
Equivalency

An equivalent combination of education and experience closely related to the duties of the position may be considered.
Selection Process

The selection process will consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.
Interview Selection

The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.
Background Check

The city has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be considered further for the position.
Union Representation

This position is represented by a collective bargaining agreement between the City of Minneapolis and the Minneapolis Professional Employees Association. For more information on the terms and conditions of this agreement please visit:
Professional Employees - City of Minneapolis or https://mpea.net/
Eligible List Statement

The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire three (3) months after it has been established.
Considerable knowledge of modern office practices, clerical and administrative procedures and equipment.
Considerable knowledge of the techniques of gathering, compiling and analyzing data.
Considerable knowledge of departmental or division policies and procedures.
Good working knowledge of computers.
Good oral and written communication skills.
Good keyboarding skills.
Ability to maintain good working relationships with a diverse population.
Ability to take and transcribe minutes of meetings and compose correspondence, reports, brochures, etc.
Ability to organize, prioritize and supervise the work of subordinates.
May require strong supervisory skills.
May require considerable knowledge of accounting procedures and process used in the City.
Good knowledge of modern record keeping and database practices, including complex filing operations.