Marketing Coordinator

Marketing Coordinator

Marketing Coordinator
Position Summary

Join our partner firm, INVISION Architecture, as a Marketing Coordinator, where you will play a key role in supporting marketing, business development, and pursuit efforts across the firm. In this position, you will coordinate proposals, qualifications packages, presentations, marketing communications, and brand initiatives that help position INVISION for continued growth and success. Working closely with firm leadership and the marketing team, you will maintain critical marketing information, support CRM and content management efforts, and assist with client events and business development activities. This is an excellent opportunity for a highly organized, detail-oriented professional with strong writing and communication skills who thrives in a collaborative, fast-paced environment.
The Perks!

Competitive salary and benefits
Relocation assistance
Flexible work environment with national support
Professional development and continuing education
A chance to live where others vacation—snorkeling, hiking, sailing, and sunsets included
Company Overview

Under the INVISION brand as an HFW Companies network, Novus Architects and INVISION Architecture officially merged effective April 8, 2026, creating a stronger national architectural platform with expanded capabilities and regional reach. This strategic partnership unites two design-driven firms known for their commitment to thoughtful design, collaborative culture, and strong client relationships.
Founded in 1992, Novus Architects has built a reputation throughout the Southeast for its innovative, solution-based approach to architecture and project delivery. With offices across North Carolina, South Carolina, Georgia, and the U.S. Virgin Islands, Novus brings deep regional expertise and a diverse portfolio spanning healthcare, education, municipal, hospitality, workplace, mixed-use, recreation, commercial, and worship projects.
Founded in 1914, INVISION Architecture is a nationally recognized planning, architecture, and interiors firm headquartered in Waterloo, Iowa. With more than a century of experience, INVISION is known for delivering human-centered design solutions across healthcare, education, civic, workplace, housing, hospitality, and sports and recreation markets.
Together, the combined organization strengthens INVISION's national presence while expanding its footprint throughout the Southeast. Clients benefit from broader expertise, enhanced innovation, and access to a larger network of design professionals while continuing to work with the trusted teams and relationships they know. The merger also creates expanded opportunities for employee growth, collaboration, and professional development across a broader range of project types and markets.
As part of the HFW companies network, the combined firm is supported by a national platform of award-winning architecture and engineering companies focused on delivering visionary infrastructure and design solutions. HFW's growing network includes more than 700 professionals nationwide and continues to invest in strengthening local expertise while expanding national collaboration and resources.
Essential Responsibilities

Pursuit & Proposal Support

Coordinate development, production, and delivery of proposals, qualifications packages, and interview materials
Gather and organize project data, resumes, references, and supporting pursuit content
Track RFQ/RFP opportunities, deadlines, schedules, and submission requirements
Support pursuit planning and business development efforts led by firm leadership
Assist in preparing client presentations and interview materials
Marketing Content & CRM Management

Maintain accurate and up-to-date marketing information, including project descriptions, staff bios, and firm qualifications
Support management of CRM data (clients, contacts, projects, and opportunities) within Unanet CRM
Organize and maintain marketing content libraries, project visuals, and pursuit materials
Assist with reporting and data quality initiatives to support marketing and business development efforts
Marketing & Presentation Support

Develop and format written and visual materials for presentations and interviews
Assist with project sheets, resumes, templates, and marketing collateral updates
Support organization of photography, project imagery, and digital asset management
Ensure all materials align with INVISION brand standards
Events & Marketing Coordination

Support planning and coordination of conferences, sponsorships, client events, and community engagement activities
Assist with event logistics, promotional materials, and branded collateral
Support day-to-day marketing operations and administrative needs as assigned
Qualifications

Bachelor's degree in Marketing, Communications, Journalism, English, Business, or a related field preferred
2–5 years of experience in marketing, communications, business development, or professional services
A/E/C industry experience preferred but not required
Strong writing, editing, proofreading, and verbal communication skills
High attention to detail with strong organizational and time management abilities
Ability to manage multiple deadlines and competing priorities in a fast-paced environment
Proficiency in Microsoft Office Suite and Adobe InDesign required
Experience with CRM platforms, databases, or information management systems preferred
Familiarity with Unanet CRM, AirTable, and OpenAsset is a plus
Self-motivated, collaborative, and eager to learn and grow within a team environment