Sales Coordinator

Who You Are
You're the kind of person who finds deep satisfaction in a well-run system. You're warm, steady, and detail-oriented — someone who takes pride in doing things right the first time and following through without being reminded. When someone calls our office, you make them feel like the most important person in the room. And behind the scenes, you're the organized force that keeps the sales team moving.

The Role
This position is the first point of contact for every inbound inquiry. You'll create a warm, professional first impression, guide prospects through a defined intake process, and support our Sales Team with the organized, detail-oriented administrative work that keeps everything running on time.

This role is built for someone who loves a clear checklist, thrives in defined workflows, and finds real meaning in being the reliable backbone of a high-performing team.

Your Responsibilities

Own the front lines: answer calls and emails, qualify leads, and route prospects into the sales pipeline.

Keep the sales machine running: contracts, HubSpot, deposits, calendars, and client folders managed with precision.

Support every step of the client journey: from first contact through System Tour, referral tracking, and partner gifting.

Keep the office clean, stocked, and ready: supplies, plants, fridges, and common areas on lock.

Handle the behind-the-scenes details: mail, payments, meeting coordination, and company events.

What We're Looking For

A process-first mindset — you follow systems carefully and look for ways to strengthen them

Strong organizational skills with high attention to detail

Clear, professional communication in person, by phone, and via email

Comfort with CRM tools (HubSpot experience a plus) and standard office software

A calm, steady presence even on high-volume days

Genuine warmth with clients and teammates alike

Reliable follow-through — you do what you say you'll do

What We Offer

Full-time position based in Bellingham, WA

Competitive pay plus benefits including health, vision, dental, 401k match, and paid time off

Training, personal development, and a supportive, fun team environment

The opportunity to do meaningful work in a growing, values-driven industry

*Background check and driving record screen are required.

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