Coordinator, Programs (Science and Innovation)

How You’ll Contribute

The National Geographic Society invests in a diverse, global community of National Geographic Explorers who are leading a new age of exploration in support of our mission: to illuminate and protect the wonder of our world through science, exploration, education, and storytelling. These bold individuals represent more than 140 countries, and their vast array of backgrounds, perspectives, and fields bring us to the far reaches of the globe. The Science & Innovation team oversees the Society’s funding efforts in science, conservation, and technology, develops and manages major mission programs, and establishes programmatic partnerships with like-minded non-governmental organizations (NGOs). Reporting to the Senior Manager, Perpetual Planet Expeditions (PPE), the Coordinator will serve on the Science and Innovation division’s Perpetual Planet Expeditions (PPE) team to provide critical and tactical support that contributes to the well‑functioning of the program including administrative and organizational support, project and team management support, budget coordination, stakeholder engagement, convenings and meeting support, and data metrics and tracking. The Coordinator’s contributions are essential components to implementing National Geographic’s bold and impactful Explorer‑led programs.
Your Responsibilities Include

Administrative Support (40%)

Assists with meeting scheduling, taking notes and developing meeting agendas
Update team organizational tools, such as GANTT charts, program documents and work plans
Support unified metrics tracking
Support contracting and invoicing processes by drafting, sending and keeping track of contracts, and receiving, processing, and recording all project‑related expenses and invoices. This includes setting up and onboarding new vendors, requesting and paying invoices
Support the Senior Manager with administrative tasks as needed including coordinating travel and supporting expense reimbursement processes
Support the Vice President with internal and external meeting prep

Program Support (40%)

Support all aspects of in‑person and virtual meeting planning (meetings that are internal to the program, internal to NGS, and external with Explorers and partners)
Supports staff and Explorer needs related to expedition logistics (permits, gear, shipping, lodging etc)
Coordinates established processes across the department to ensure staff have all information and resources necessary to implement tasks
Coordinates logistical needs for large programmatic events/convenings onsite and offsite
Develops program presentation material for Senior Manager and team members including decks, talking points, agendas etc
Coordinates internal meeting prep by circulating meeting agendas; follows up after meetings with key notes and action items; liaises across divisions to track progress of action items
Support team members with program travel logistics

Strategy and Development (10%)

Gains a comprehensive understanding of the goals of the organization, overarching NGS strategy, matrices within the organization, and Explorer‑led projects and programs
Gains a comprehensive understanding of the Perpetual Planet Expeditions program and the various teams, programs, and opportunities across NGS and National Geographic Partners (NGP) contextually relevant to Perpetual Planet Explorers and Expeditions

Divisional and Organizational Collaboration (10%)

Supports effective communication within the team as well as between the Programs team and other NGS departments
Assists with internal and external communications for Science and Innovation constituents, in particular visual presentations
Contributes to initiatives across the Science and Innovation team; serves on internal cross‑platform workgroups to maximize strategy results and scale
Develops and maintains strong positive and empathetic working relationships with other NGS divisions and external teams
Supports a culture of inclusion, respect, empowerment, and accountability, while strongly promoting innovation

What You’ll Bring

Educational Background

Bachelor's degree in Environmental Science, International Development or related field required
Minimum Years and Types of Experience

2+ years of experience preferably supporting non‑profit programs in the environment/climate space. Field experience a plus
Necessary Knowledge and Skills

Highly developed oral and written communication skills and ability to work with individuals and groups at all levels
Ability to work on multiple projects – and move between projects quickly - under tight deadlines, with changing priorities in a dynamic, fast‑paced environment
Ability to take direction from multiple team members while being able to prioritize tasks with little direction
Ability to synthesize complex information
Ability to develop briefing materials for senior staff
Ability to create presentation decks (Google slides, PPT + Keynote) is critical
Proficient with G‑Suite tools and others (Salesforce et al)
Ability to manage tasks and responsibilities that span multiple teams
Ability to manage appointments, meetings, and multiple schedules
Must be highly organized, detail‑oriented, and able to learn quickly and adapt to new situations

Desired Qualifications

Intermediate to advanced knowledge of Microsoft Office and Google Suite Workspace software, Dropbox, and project management software such as Airtable is highly preferred
Supervision

No direct reports
Salary and Benefits

The National Geographic Society offers a competitive and holistic total rewards package. The hourly range for this position is $25.13 – $26.45. Benefits include:
Medical, dental, and vision insurance
Engaging and comprehensive wellness program
401(k) retirement savings plan with matching contributions after 6 months of employment
Flexible paid time off benefits up to 22 days of paid annual leave per calendar year (15 days for new hires in their first year, prorated)
10 days of sick leave
12 paid holidays and an optional paid winter break (mandatory for essential workers)
Paid parental leave, adoption and surrogacy expense reimbursement, fertility benefits
Learning and development opportunities
Lifestyle Spending Account
Pet adoption assistance and insurance
Pre‑tax transportation benefits with generous employer subsidy
Employer‑paid life insurance and disability benefit
National Geographic discounts and perks
Job Designation

Hybrid – staff must work at Base Camp two days each week: every Tuesday and Wednesday. Additional days welcome. Must be legally authorized to work in the United States. Not eligible for visa sponsorship.

#J-18808-Ljbffr