Program Coordinator

Department and Salary
Department: SoC Comm Sciences & Disorders

Salary/Grade: EXS/5

Job Summary
Provides management for an education, research & operations program/project, recommending goals, assessing feasibility and ongoing performance & providing day-to-day oversight of administrative & operational functions.

Specific Responsibilities

Administration

Manages day‑to‑day operations.

Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.

Manages design and development of program databases; compiles & analyzes data; prepares reports.

Reviews processes and recommends changes to incorporate state‑of‑the‑art technology as appropriate into administrative, recruitment, marketing, and educational components.

Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.

Acts as liaison to IT to ensure technology systems are properly installed & maintained.

Budgets & Financial

Participates in budget preparation.

Maintains budget & associated analysis & reports.

Enter key financial data into the institution’s enterprise system.

Review and apply policy and practice to transaction processing, account classification, creation of new accounts, and reconciliation.

Process transfer and appropriation charges, and balance or close accounts.

Troubleshoot and provide vendor/account research as needed.

Communication, Outreach & Recruitment

Develops coordinated, consistent marketing and brand messages.

Creates state‑of‑the‑art website and incorporates social media and networking.

Builds and nurtures relationships with external organizations to increase participation, engagement, and revenue.

Evaluation

Observes program sessions and interacts with participants for consumer insight and program improvement.

Coordinates collection, analysis & reporting of required evaluation data.

Analyzes evaluation data to assist in program development and updates.

Implements corrective actions as needed.

Events

Coordinates programming, educational, student, alumni events, workshops, meetings, etc.

Plans and arranges meetings, workshops, events, including communication, venues, presenters, travel, materials, refreshments, and technology.

Faculty Support

Coordinates faculty recruitment, appointment & credentialing processes.

Provides support for promotion & tenure case preparation, FASIS appointment paperwork, colloquium & seminar coordination, and faculty travel planning.

Supports faculty in course development, classroom coordination, evaluations, and grading.

Grants & Contracts

Partners with the development office and grant manager to identify and secure program funding.

Assists faculty & students in grant proposals and provides administrative guidance for budgets.

Identifies grant funding opportunities.

Human Resources

Ensures implementation and consistent application of HR programs, policies & procedures.

Coordinates talent management lifecycle activities with HR.

Administers HR solutions in collaboration with central HR.

Program Development

Manages curriculum, seminars, presentations, workshops, learning experiences, and online resources.

Ensures academic quality and expansion of program offerings.

Works with external subject matter experts.

Reviews and improves programs for efficiency.

Selects speakers and oversees topic development.

Leads program updates and improvements.

Regulatory Compliance

Ensures compliance with required organizations and accrediting bodies.

Prepares documentation and acts as compliance officer.

Strategic Planning

Administers existing strategic plans.

Participates in development and presentation of materials for functional operations.

Student Support

Manages program scheduling, curriculum, facilities, technology, registration, and audits.

Advises students on admissions, academics, careers, and development.

Selects and reviews admissions files, interviews, and screens applicants.

Implement policy on student support compliance.

Resolve administrative issues such as stipends, fellowships, and monitors.

Organizes new student activities and tracks grade entries.

Supervision

Supervises 1–2 staff and provides work direction.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications

Successful completion of a full 4‑year accredited bachelor's or higher degree; OR appropriate combination of education and experience.

1 year program/project administration or related experience.

Target Hiring Range
Target hiring range for this position will be between $52,000–$65,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and market data.

Benefits
Northwestern offers comprehensive health care plans, retirement benefits, tuition discounts, and more. Visit https://www.northwestern.edu/hr/benefits/index.html for more information.

Work‑Life and Wellness
Northwestern provides programs and services to support healthy lifestyles and flexible work arrangements. Browse https://www.northwestern.edu/hr/benefits/work-life/index.html for details.

Professional Growth & Development
Northwestern supports employee development and continuing education. View https://www.northwestern.edu/hr/learning/index.html for more resources.

Equal Opportunity Employer
Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View the non‑discrimination statement and accommodations process for additional information. Job applicants who wish to request an accommodation may contact the Office of Civil Rights and Title IX Compliance.

#J-18808-Ljbffr