Community Relations Secretary (9888)

Job Description
Title: Community Relations Secretary

Location: Administrative Service Center

Reports to: Executive Director, Communications & Community Engagement

Department: Community Relations

Hours / Work Times: 8 Hours Per Day (7:30 a.m. - 4:30 p.m., 1 hr unpaid lunch)

Schedule: 260 Days Per Year, Permanent

Classification Group: Secretarial Class II

Salary Placement: New employees will start at the minimum hourly rate in the classification salary range. Employees who have verified prior years of service of similar occupational experience may receive experience credit toward salary step placement.

Summary Statement
Under the general supervision of the Executive Director, Communications & Community Engagement, this position is responsible for assisting the Executive Director in the smooth running of the department by performing a variety of functions to ensure that department, district, and community needs are being met in a timely manner.

Essential Functions

Work closely with building administrator(s) in the daily administration and operation of the building and/or department.

Communicate with a variety of persons (students, parents, staff, patrons, and agencies) to provide information, ascertain and prioritize needs, and furnish assistance as appropriate.

Greet guests in the Administrative Service Center’s main lobby and help direct them to the appropriate staff member, department, or conference room.

Answer and direct the District’s incoming calls through the main switchboard; provide callers with proper information or direct them to the proper staff member or resource.

Monitor assigned district activities and/or program components to ensure compliance with financial, legal, and administrative requirements.

Process a variety of documents, mail, and materials for dissemination to appropriate parties; type correspondence, reports, and forms as needed.

Maintain departmental budget accounts.

Maintain a variety of student records and files (manual and computer) to document and provide reliable information.

Prepare and maintain a variety of records, reports, and written materials to convey information and meet state, federal, and district requirements.

Maintain a variety of information, files, and records to provide an up-to-date reference and audit trail for compliance.

Other Responsibilities

Perform other related duties as assigned.

Physical Demands

Vision : 66–100%

Hearing : 66–100%

Speaking : 66–100%

Bending : Up to 33%

Standing : 33–66%

Sitting : 33–66%

Writing : 66–100%

Pushing : Up to 33%

Pulling : Up to 33%

Use of hands and/or arms for repetitive motion : 33–66%

Lifting/Carrying up to 50 lbs. : 33–66%

Acceptable Attendance

Mental Demands

Reading Documents : 66–100%

Problem Solving : 66–100%

Confidentiality : 66–100%

Verbal Communication : 66–100%

Written Communication : 66–100%

Multiple Concurrent Tasks : 66–100%

Constant Interruptions : 66–100%

Math : 33–66%

Tools and Equipment
Computer, typewriter, telephone, 10‑key calculator, fax machine, copy machines, and all other tools and equipment necessary to perform the essential functions.

Minimum Qualifications

Typing/keyboarding skills of 50 wpm with accuracy.

A minimum of two years of experience in a related field or equivalent training.

Demonstrated ability to operate the office equipment listed in the Tools section.

Demonstrated ability to communicate effectively, using proper grammar, spelling, and punctuation both verbally and in writing.

Demonstrated ability to perform general office procedures with accuracy.

Must be able to acquire a working understanding of account codes.

Demonstrated ability to perform independently.

Must be accurate, dependable, tactful, and confidential.

Problem‑solving skills required.

Must be proficient in mathematics.

Demonstrated ability to perform on the computer using Windows environment and related Microsoft applications.

Must be self‑motivated toward assigned duties, work well under pressure, and possess the ability to work with constant interruptions in a positive manner.

Demonstrated ability to establish and maintain positive relationships with others as part of a team.

Knowledge, Skills, and Abilities Related to Cultural Competence and Equity

Knowledge/awareness of own cultural identity and desire to learn about the cultural identity of others.

Supports a positive school environment that celebrates, respects and values diversity, where learning is made relevant and meaningful to students of various cultures.

Participates in activities and discussions that lead to increased cultural competence.

Demonstrates a commitment to equitable outcomes for all students.

Ability to recognize each person as a unique individual even as we celebrate their group cultural heritage.

The ability and desire to establish positive relationships with persons regardless of race, gender, physical limitation, sexual orientation or religious belief, with an active commitment to equal opportunity for all persons.

EEO and Nondiscrimination Statement
Evergreen Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal. Equal access is provided to the Boy Scouts and other designated youth groups.

Benefits

Medical, dental, vision, basic long‑term disability, basic life and AD&D insurance through School Employees Benefits Board (SEBB).

Eligible for FSA, DCAP, HSA, FPFSA (w/HDHP), and other supplemental benefits.

Eligible for employer‑employee funded retirement benefits through Department of Retirement Services (DRS).

Paid holidays and paid time off including sick, vacation, personal, PTO, religious, and bereavement leave. Additional negotiated leave options available under the associated Collective Bargaining Agreement.

Job and Application Information
Job ID: 5769403

Application Deadline: Jun15,2026 5:00 PM (Pacific Standard Time)

Starting Date: Immediately

Position Type: Full‑Time

Salary: $30.44 to $36.52 Per Hour / Per Negotiated

Contact Information

Human Resources, Evergreen Public Schools, 13413NE LeRoy Haagen Memorial Drive, Vancouver, WA98684

Phone: (360)604‑4014

Email: human_resources@evergreenps.org

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