Program Coordinator (WPP)

Perspective Fund, an impact focused non-fiction storytelling fund based in New York, is looking for a full-time Program Coordinator to work closely with and support a growing and dynamic team of four, which currently includes the CEO, two Program Officers and the COO. The Program Coordinator is a key member of the team, and will maximize the Team’s productivity and efficiency by performing and coordinating administrative and grants management tasks, conducting research on relevant issues and organizations, providing strong administrative support, and project management.

General Responsibilities
Administrative & Logistical Support

Conduct editorial tasks such as proofreading, fact checking, and referencing for internal and external communications

Assist the team with drafting of summaries of grant proposals, and other writing as needed

Support the development of external reviews and strategic plans for the program; create presentations and written reports for internal learning

Ensure the accuracy and maintenance of the Perspective Fund website

As needed, source and manage outside consultants: develop RFPs, solicit proposals, develop work plans, oversee contracts, and ensure high-quality deliverables

Effectively manage workflow and processes through communication that is simple, clear, and customized

Assist the team with planning and coordinating meetings, travel, workshops, and convenings; make logistical arrangements as needed

Research and editing for internal memos and reporting documents

Design of report templates, data collection and calculation

Conduct media monitoring, collating content about current or prospective grantees and the media impact field at large

Grants Management

Help to maintain grant calendars, and coordinating grant processes for the team

Serve as the main liaison with Grants Management and ensure accurate and timely data entry across grants management and other operational tools

Update and develop the Perspective Fund grants and prospects database

Research and create new entries, populate and sort film credit and filmmaker demographic data fields in Airtable

Accept new inquiries into the Perspective Fund workflow for evaluation

Keep track of submitted inquiries and consider their strengths and weakness for initial reporting; discuss new projects with the program team

Track the development of film projects in progress

Monitor correspondence and maintain a calendar regarding development and release dates for films in progress; watch submitted cuts and note updates in the editorial process

Upload and sort new video files to RAID and Plex servers

Knowledge and Skill Requirements/Qualifications

Minimum 2 years of experience in a professional office environment coordinating basic projects, performing complex scheduling, and writing correspondence

Excellent project management skills

Experience in the social justice media impact field, media field in general, or in philanthropy

Familiarity with, and commitment to human rights and social justice issues

Excellent English language writing, synthesizing, editing, and proofreading skills

Excellent organizational, administrative skills, and ability to manage complex tasks, prioritize competing demands, and meet deadlines

Initiative, resourcefulness and flexibility, and the ability to identify and solve problems

Ability to think critically and analytically

Understands and values social justice, including racial and gender equity as an organizational operating principle - and is committed to continued learning on issues related to race, gender, equity, diversity, and inclusion

Knowledge of Google Suite and Microsoft Office; experience with Airtable a plus

Comfort with financial information, budgets and databases

Ability to handle confidential information with complete discretion

Willingness to learn, be open to new ideas, and have fun

Strong interpersonal skills

Preferred Qualifications

Experience in a nonprofit grantmaking, advocacy, or social justice environment

General knowledge of impact media

Experience working in a cross-cultural environment

Proficient in a second language a plus

SALARY AND BENEFITS
Salary range: $50,000 - $60,000 based on experience. We offer a very generous benefits package including payment of 100% of the health insurance premiums for employees (and 80% of the premiums for spouses, domestic partners and qualified family members). We also offer other benefits including life insurance, long‑term disability protection, a group 401(k) retirement plan (with an employer match), support for continuing education, and are committed to providing transgender‑inclusive healthcare.

LIMITATIONS AND DISCLAIMER
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The team member may be required to perform duties outside of their normal responsibilities from time to time, as needed.

All personnel decisions, including but not limited to recruitment, hiring, compensation, assignment, training, promotion, discipline and discharge, are made without discrimination based on any protected characteristic as defined by law, e.g., race, color, religion, national origin, citizenship, ancestry, age, disability, gender identity or expression, sex, sexual orientation, marital or familial status, domestic partner status, veteran or military status, genetic predisposition or carrier status, and prior criminal convictions, as well as educational attainment.

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