Sr. Federal Proposal Coordinator/ Jr Proposal Manager (Secret Clearance)

Overview

Vantor is forging the new frontier of spatial intelligence, helping decision makers and operators navigate what’s happening now and shape what’s coming next. Vantor is a place for problem solvers, changemakers, and go-getters—where people work together to help our customers see the world differently and, in doing so, be seen differently. Join a mission, not just a job, where you can shape your own future, build the next big thing, and change the world.
Eligibility

U.S. citizenship is required. This role requires an active U.S. Government Secret clearance. Applicants who do not currently hold the required clearance will not be eligible for consideration.
Position Summary

Vantor is hiring an Associate Proposal Manager—an ideal growth opportunity for a strong Federal Proposal Coordinator, Proposal Specialist, or junior Proposal Manager ready to take on greater ownership of complex federal pursuits. In this role, you will support the development of compliant, compelling proposals for DoD, Intelligence Community, and other federal customers, including enterprise and large-dollar opportunities.
Responsibilities

Support the full lifecycle development of complex federal proposals for enterprise and large opportunities from pre-proposal phase through post-proposal submittal phases.
Support proposal strategy development and translate capture direction into compliant, compelling content across all volumes (technical, management, cost, past performance, etc.).
Work closely with executives, leadership teams, business development staff, partners, and subject matter experts to lead and guide proposal efforts, providing strategic direction and support throughout.
Manage and control all proposal activities against the proposal schedule and RFP requirements within Vantor’s complex business environment.
Drive storyboarding, proposal mock-ups, and iterative drafts from concept through final submission; ensure cost volume integration and alignment with technical/management volumes.
Plan and conduct structured kick-offs that set expectations, responsibilities, and schedules for all contributors.
Lead and/or coordinate color reviews that produce actionable feedback and ensure reviewer accountability.
Coach SMEs, authors, and proposal contributors in persuasive writing and proposal best practices; collaborate closely with production, graphics, and desktop publishing teams to ensure high-quality deliverables.
Communicate progress, risks, and decisions effectively with senior leadership, capture teams, and program leadership.
Coordinate contributors, SMEs, writers, reviewers, graphics, pricing, and production teams to gather inputs, track assignments, resolve gaps, and keep proposal artifacts moving through deadlines.
Maintain proposal workspaces, content repositories, templates, prior proposal artifacts, and reusable content to support efficient proposal development.
Minimum Qualifications

Bachelor’s degree in business, communications, English, marketing, or a related field, or equivalent experience.
3-5 years of federal proposal experience in a coordinator, specialist, writer, business development, or junior proposal management capacity.
Experience supporting or coordinating formal color-team reviews, such as Pink, Red, Gold, or similar review processes.
Familiarity with federal solicitation structure, including Sections L, M, and C, and ability to translate requirements into outlines, matrices, schedules, and assignments.
Demonstrated experience coordinating and leading major sections of all proposal volumes (technical, solution, management, cost) for large/enterprise opportunities.
Experience developing and applying formal proposal management artifacts and processes: proposal schedules, outlines, compliance matrices, kick-offs, storyboards, mockups, and color review in‑briefs/de‑briefs.
Strong time management, prioritization, attention to detail, and sound judgment under deadline pressure.
Experience supporting proposal development for federal RFPs, RFIs, white papers, ROMs, task orders, IDIQs, BPAs, GWACs, or similar opportunities.
Understanding of the federal proposal lifecycle, including RFP analysis, schedules, assignments, compliance matrices, outlines, kick‑offs, drafts, reviews, production, and submission.
Experience coordinating internal stakeholders, SMEs, writers, reviewers, graphics, pricing/cost teams, and proposal leadership under deadline pressure.
Advanced Microsoft Word and Office skills; familiarity with proposal production tools and Adobe Acrobat for final production.
Excellent written and verbal communication skills; proven ability to present to senior executives.
Willingness to work onsite in Herndon, VA 3 days per week.
Must possess an active Secret clearance.
Preferred Qualifications

Formal proposal training and/or certifications (e.g., Shipley, APMP).
Experience collaborating with Senior/Corporate leadership.
Background in geospatial services/products, digital transformation, cybersecurity, cloud, or related technical domains.
Experience supporting large, complex federal proposals (e.g., IDIQs, GWACs, BPAs) including opportunities over $100M.
Proposal experience within a large systems integrator or federal contractor.
Familiarity with AI tools, workflows, and processes.
Experience with DoD, Intelligence Community, or other federal customers.
Familiarity with Sections L, M, and C, FAR/DFARS concepts, and federal procurement terminology.
Experience maintaining proposal repositories, templates, content libraries, reusable artifacts, or lessons learned.
Interest in using AI‑enabled tools and workflows to improve proposal quality, speed, and knowledge management.
Pay Transparency

Starting pay for this role will fall within the listed range and will be based on factors such as experience, qualifications, skills, location, and market conditions. The base pay for this position within the Washington, DC metropolitan area is: $83,000.00 - $111,000.00 - $122,100.00 annually. For all other states, geographic cost of labor is used to develop market‑driven ranges.
Benefits

Vantor offers a competitive total rewards package that includes a robust 401(k) with company match, mental health resources, and unique perks such as student loan repayment assistance, adoption reimbursement, and pet insurance to support all aspects of your life.
EEO Policy

Vantor is an equal‑opportunity employer committed to an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability, protected veteran status, age, or any other characteristic protected by law. Vantor also provides reasonable accommodations for applicants with disabilities in compliance with federal and state laws.

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